THE office of alumni secretary, which has come to have a recognized place in college and university administration, originated at the University of Michigan in 1897, when the Alumni Association was reorganized and co-ordinated. Although certain other universities, notably the University of Pennsylvania and Lehigh University, had had part-time secretaries of their alumni organizations who received small fees for their services, the position and its duties had not been precisely recognized or defined.
What may be taken as a first step toward the creation of the office is to be noted in the minutes of the faculty of the Department of Literature, Science, and the Arts for February 1, 1864. It was provided that the name of Edward P. Evans ('54), Professor of Modern Languages and Literature, "be placed in the general catalogue as a person to whom the alumni of this department are requested to communicate information in relation to their place of residence, occupation, etc." (MS, "Faculty Records," 1858-64, p. 420). Thus some of the duties comprised in the present office of the general secretary were recognized more than thirty years before the office actually came into existence. There is little evidence that Professor Evans ever took these duties very seriously. He resigned from the University faculty in 1870.
The need for some officer whose duty it should be to keep in touch with the alumni, maintain the alumni records, and stimulate their interest in the University was long recognized, but for many years no feasible way appeared in which to finance such an office. With the consolidation of the departmental societies in 1897, however, and the expansion of the whole alumni program in the University, almost the first practical step was the appointment of a general secretary.
The first incumbent of the office, Ralph C. McAllaster, had been a student in the Department of Literature, Science, and the Arts in 1885-86, and in the Law Department the next year, after which he had had three years' experience in editing one of the Ann Arbor papers. He was appointed on October 1, 1897, but resigned during the last week of the following December. James H. Prentiss ('96) was appointed as his successor and entered upon his duties January 10, 1898. For some years the new general secretary had been active in college journalism, and, although in addition to his other duties he served as editor-in-chief of the Michigan Alumnus, his main interest proved to be the building up of financial support of the Association through the solicitation of life memberships and subscriptions to that periodical. Louis A. Pratt ('96), the former editor of the Michigan Alumnus, remained as managing editor. Prentiss' efforts during the three years of his service as General Secretary resulted in giving the Alumni Association an assured financial status which formed an effective basis for future expansion.
Prentiss was succeeded in 1901 by Shirley W. Smith ('97, A.M., '00), who for the three previous years had been Instructor in English. With a broad vision of the possibilities of alumni organization, he took active charge of the editorial program of the Michigan Alumnus, systematized not only the financial records of the organization but also the records of the alumni, and undertook at