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SOURCE MATERIALS FOR THE HISTORY OF THE UNIVERSITY OF MICHIGAN
CONCERN for proper care and preservation of University records was early manifested by the Board of Regents. Eight months after their organization meeting a committee was appointed, in February, 1838, "to examine the Journal of the Secretary with a view to ascertain whether it had been properly kept" (R.P., 1837-64, p. 35). At the following meeting they reported that "all the proceedings of the Board from its first meeting to the present time are correctly and handsomely entered and are highly satisfactory. The files of resolutions and measures of the Board are safely and regularly kept…" It is to be regretted that succeeding custodians have not also safely and regularly kept the files of all resolutions and measures of the Board.
Twenty years elapsed before the problem of keeping records again became a matter for consideration. In the Regents' meeting of March, 1858, the committee on University property in Detroit "presented to the Board the original records of the University of the Territory of Michigan received from the Comptroller of the City of Detroit," and interest was further manifested by the following resolution:
The provisions taken to safeguard the continued existence and availability of these items foreshadow, in many respects, the standard archival practices of today.Resolved: That the Librarian be authorized to receive and place in the library the manuscript volume of Field Notes and Observations made by the late Professor Douglas Houghton, State Geologist of Michigan, and to procure a suitable case to enclose the same under lock and key, and that the same shall be subject to examination only by the regents, the President, and the several members of the respective faculties, and such other persons as shall receive written permission from the President; but that the same shall not be removed from the library without the direction of the Board.
R.P.
In 1880, the secretary and steward was instructed that all the books, papers, and memoranda connected with his business and duties should be carefully preserved by him as the property of the University, and be delivered to his successor in office (R.P., 1876-81, p. 605). Such actions taken by the Board of Regents during the first fifty years reflect an interest in the problem, but failed to impress effectively the various officials concerned, for at some time during the past century a significant part of the records has been lost or discarded. Many of the valuable materials that still survive were saved only through the thoughtful concern of certain individuals, who exerted considerable effort in the task of collecting them.
Andrew Ten Brook was one of these. He was associated with the University as Professor of Moral and Intellectual Philosophy from 1844 to 1851, and as Librarian from 1864 to 1877, as well as in the year 1850-51. This concern is reflected in his book on American state universities, actually the first history of the University, which drew heavily on the source materials known at the time of its publication, 1875. As Librarian, he undoubtedly made a careful check to learn the whereabouts of printed and manuscript records to document his book.
Another such person was Miss Elizabeth