Final Program [International Conference on AIDS (14th: 2002: Barcelona, Spain)]

Practical Information

Registration Guidelines
Check-in procedures: Pre-registered Delegates On-site
Check-in Procedures
Each participant at the XIV International AIDS Conference must
personally check in at the appropriate registration desk to pick
up a conference kit and badge before attending any Conference
sessions or events. Participants, exhibitors and media are
asked to check in at the desks in the Registration Area, Palacio
5 of the Fira de Barcelona Conference Center, Plaga d'Espanya.
On-site check-in will be organized by registration number, so
please keep your confirmation letter containing your
registration number with you at all times.
Delegates who have not pre-registered may register on-site
at the On-Site Registration desk.
Check-in times:

Friday July 5
Saturday July 6
Sunday July 7
Monday July 8
Tuesday July 9 - Thursday July 11

08:oo00-18:oo
08:oo00-18:oo00
08:oo00-18:oo00
06:oo00-18:oo00
08:oo-18:oo

Cancellation of Registration
We regret that no refunds can be made for cancellations
received after May 1, 2002.
Changes to Registration Names
Names within a group registration (1o or more) may be changed
with a fee of 45 Eur per change. Name changes of individual
registrations can be made with a fee of 70 Eur per change.
Badges
Identification badges are required for admission to all
sessions, official functions, social events and the exhibitions.
Participants who lose their badge must re-register using the
confirmation letter and picture identification. A 60 Eur fee will
be charged to replace any badges.
Skills Building Workshop Late Registration
Delegates who wish to register for a workshop may do so from
Sunday July 7 to Wednesday July 1o, 08:oo00 to 18:oo and
Thursday July ii, 08:oo00 to 14:30, at the Skills Building
Registration and Check-in desk located in Palacio 5, level 1.
Registration possibilities will depend on the space available in
the individual workshops. Delegates who registered online
may register for an additional workshop at this time.

Procedures for Invited Speakers, Oral Abstract
Presenters, Rapporteurs and Chairs
Speaker Service Center
The Speaker Service Center is located on level 0 of Palacio
5 of the Fira de Barcelona. Hours of operation are o8:oo-18:oo
beginning Saturday July 6. It is intended to cater to the needs
of, and serve as a meeting point for, all speakers, oral
presenters, rapporteurs and chairpersons, who should report
to the center at least 12 hours before the start of the
conference session in which they are taking part. A preparation
room is available and speakers are requested to use this
facility to ensure their presentations are correct and ready.
We kindly ask all invited speakers and oral presenters to
observe the following procedures:
* Report to the Speaker Service Center as soon as possible
following arrival and at least 12 hours prior to the scheduled
time of your presentation to check in and to deposit your
slides or Power Point presentation with the appropriate
staff. Slides will be scanned and a technician will copy your
presentation to the hard disk of the computer network that
is used for the Power Point presentations.
* During your presentation, please respect the time
constraints. Session chairs have been instructed to bring to
a close sessions that exceed their allotted time.
Note: Failure to report to the Speaker Service Center in
advance may necessitate last minute replacement.
Procedures for Poster Presenters
and Poster Exhibitors
All tracks will be represented in the poster exhibition on levels
1-8 of Palacio 4 of the Fira de Barcelona.
Each track will have one chaired Poster Presentation session
per day, between 12:30 and 13:30. Six posters per track during
each timeslot have been chosen for presentation and
discussion. All other poster exhibitors are requested to be
present at their posters between 12:oo and 14:oo.
Authors are responsible for setting up their posters themselves
on the day of presentation between o7:oo and o8:oo, and for
removing them on the same day between 18:oo and 19:oo.
Posters not taken down in time will be removed and discarded
by the poster service staff.
Procedures for Skills Building
Workshop Facilitators
After completing the general Conference registration process in
Palacio 5, level 1, all Skills Building Workshop Facilitators
should immediately check in at the Skills Building Registration
and Check-in desk located in the same area. Facilitators are
asked to check in at least one day before their workshop.
At check-in they will receive the Facilitators Conference Pack.
Facilitators with special or urgent needs may contact Jenifer
Johnson or Maria Jos6 Le6n.

268 Final Program