Bridging the Gap: Conference Workbook [International Conference on AIDS (12th: 1994: Geneva, Switzerland)]

REGISTRATION GUIDELINES
Check-In Procedures: Pre-Registered Delegates
Each Conference delegate, including scholarship
recipients, must personally check in at the appropriate
pre-registered desk in the main hall of Palexpo before
attending any Conference sessions or events (including
the Opening Ceremony).
Orientation sessions running in English, French and
Spanish will help delegates to familiarise themselves with
certain aspects of the venue and the programme (see
page 4 for further details).

Registration Hours
Friday, June 26
Saturday, June 27
Sunday, June 28
Monday, June 29
Tuesday, June 30 to
Thursday, July 2

08.00-18.00
08.00-18.00
08.00-20.00
07.30-18.00
08.00-18.00

Changes to Registered Names
Names within a group registration (10 or more) may
be changed but will incur a fee of CHF 50 per change.
Individual registrations are not transferable. Name
changes will be treated as cancellations and subjected to
the cancellation policy below.
Badges and Delegate Bags
Registration identification badges are required for admission
to all sessions, official functions, social events and the
Exhibition. Anyone who is unable to produce an official
badge will not be admitted to any Conference site or session.
Participants whose badge is lost or stolen must re-register
using the confirmation letter and photo identification.
A CHF 60 fee will be charged to replace all badges.
In addition to the Conference Workbook, each delegate
receives the Conference Record, featuring all the accepted
abstracts, either in print or on CD-rom (according to the
preference stated on their registration form), the
accompanying Index Volume, and the Exhibit Catalogue.
Media delegates receive a Media Guide in place of the
Conference Record, which can be purchased at a reduced
rate if desired.
Cancellation of Registration
As indicated in the Second Announcement, we regret that
no refunds can be made for cancellations received after
May 1, 1998.
Continuing Medical Education
At the time of going to print, the Conference has applied
for Continuing Medical Education (CME) credits through
the American Medical Association for the scientific
portions of the programme. Please ask staff for further
information at the Conference. Any fees in connection
with CME credits will be the sole responsibility of the
delegate.

GENERAL INSTRUCTIONS TO SPEAKERS,
ORAL AND POSTER PRESENTERS,
RAPPORTEURS, CHAIRS AND FACILITATORS
Speaker Service Centre
The Speaker Service Centre is located in Hall 5 at Palexpo.
Hours of operation are Saturday June 27 08.00-18.00 to
Friday July 3 08.00-14.00. It is intended to cater to the
needs of and serve as a meeting point for all speakers
(including Community Symposia speakers), oral
presenters, rapporteurs and chairpersons, who should
report to the Centre at least one full day before the start of
the Conference session in which they are taking part. A
slide preview room is available and speakers are requested
to use this facility to ensure their slides are in the correct
order and project clearly.
Between 08.00-08.15 each day, the Conference Chair
will be available to answer questions at the Session Chair
Office located within the Speaker Service Centre.
Procedures for Invited Speakers and Oral Presenters
We kindly ask all invited speakers (including Community
Symposia speakers) and oral presenters to observe the
following procedures:
* Report to the Speaker Service Centre as soon as possible following arrival and at least 24 hours prior to the
scheduled time of your presentation to check in and to
deposit your slides with the appropriate staff. Your
slide boxes will be sealed, identified with your name,
session and any special instructions, and stored at the
Centre until your session begins. Conference staff will
ensure that the slides are handed to the technician at
the session in which you are presenting.
* Ensure that each slide is marked on the front at the
lower left-hand corner to ensure correct loading in the
slide trays.
* If you have not already done so, please sign the authorisation form giving consent to the scanning of your
slides and the audio and video recording of your
session (except for Community Symposia speakers).
* Leave your current address details (giving the street
rather than a PO box number where possible) with
a member of the staff.
* Meet with the session chairs in the designated room
15 minutes before the session begins.
* During your presentation, please respect the time
constraints. Session chairs have been instructed to
bring to a close sessions that exceed their allotted time.
* Collect your slides from the Speaker Service Centre no
sooner than 30 minutes after the end of your session.
* Oral presenters (except for Community Symposia
speakers) are also asked to display the information
from their session as a poster (see procedures for poster
presenters below).
* Community Symposia halls are equipped with slide
projectors and screens, and flip chart stands with
paper. If possible, other equipment may be provided
on request given 24-hour advance notice.

Note: Failure to report to the Speaker Service Centre in
advance may necessitate last-minute replacement.

CONFERENCE WORKBOOK

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