Access and Use
The Duderstadt Papers (donor no. 8513) were transferred to the library in several accessions. The first paper material arrived in 1996 and the first digital material in 1997.
Access and Restrictions
The James J. Duderstadt collection is comprised of paper and digital subgroups. The entire paper subgroup is open for research. Subseries within the Digital Documents - Univeristy of Michigan Presidency series that are open for research are the Speeches, Presentations and Legacy files.
Series within the digital subgroup that are restricted until July 1, 2030 are:
- Position Papers
- Write Files
Access Restrictions for University of Michigan Records
University records are public records and once fully processed are generally open to research use. Records that contain personally identifiable information will be restricted in order to protect individual privacy. Certain administrative records are restricted in accordance with university policy as outlined below. The restriction of university records is subject to compliance with applicable laws, including the Freedom of Information Act.
Categories of Restricted Records:
- Personnel related files , including search, review, promotion, and tenure files, are restricted for thirty years from date of creation.
- Student educational records are restricted for seventy-five years from date of creation.
- Patient/client records are restricted for one-hundred years from date of creation.
- Executive Officers, Deans and Directors files . By university records policy in effect as of January 1, 2001, University records generated by the university's Executive Officers, Deans, Directors and their support offices are restricted for a period of twenty years from their date of accession by the Bentley Historical Library. The restriction is subject to applicable law, most notably the Freedom of Information Act (FOIA).
- Files restricted for 10 years -- records added to a record group in this category prior to January 1, 2001 are restricted for a period of ten years from the date of creation
- Files restricted for 20 years -- records added to a record group in this category after January 1, 2001 are restricted for a period of 20 years from the date they were added to the record group.
Restricted files are indicated in the contents list with a restriction note indicating the restriction type and the date of expiration.
- CR (Client/Patient records, 100 years from date of creation)
- PR (Personnel related records, 30 years from date of creation)
- SR (Student educational records, 75 years from date of creation)
- ER (Executive Officers, Deans and Directors records, 20 years from the date the material added to the record group)
For further information on the restriction policy and placing FOIA requests for restricted material, consult the reference archivist at the Bentley Historical Library or the University of Michigan Freedom of Information Office website at: http://www.umich.edu/~urel/foia.html
To protect fragile audiovisual recordings (such as audio cassettes, film reels, and VHS tapes), the Bentley Historical Library has a policy of converting them to digital formats by a professional vendor whenever a researcher requests access. For more information, please see: http://bentley.umich.edu/research/duplication/.
Donor(s) have transferred any applicable copyright to the Regents of the University of Michigan but the collection may contain third-party materials for which copyright was not transferred. Patrons are responsible for determining the appropriate use or reuse of materials.
At the time the digital documents were accessioned to the library, a large number of the files were already considered obsolete, since they had been created with the software application MORE 3.1. After testing for information loss a decision was made to convert the obsolete files to a standard word processing program. After testing and analysis, it was decided to convert the MORE 3.1 files to Microsoft Word 6.0. It was also decided to migrate all of the files from the Macintosh operating system to a Windows platform to insure compatibility with the computers in the library reading room. The original file name, directory title, directory structure, and original date created were preserved. The original directory name, file name, and date created provide access points to the digital files.
The digital files that are currently open for research use are viewable on-line either in the Bentley Historical Library reading room or via remote access. For full access to the files, a researcher will need the following software or application plug-ins:
- Internet Browser (Netscape 3.0 or later or IE 4.0 or later)
- Microsoft Word 6.0 or Word 2000
- Excel 5.0
- PowerPoint 4.0
The on-line files are accessible through this finding aid. Click on the "View Files" links in the Digital Documents subgroup. The digital files that are restricted are stored on CD-ROM.
A number of digital image files of campus buildings are not included in the extent statement above.
In preparing digital material for long-term preservation and access, the Bentley Historical Library adheres to professional best practices and standards to ensure that content will retain its authenticity and integrity. For more information on procedures for the ingest and processing of digital materials, please see Bentley Historical Library Digital Processing Note. Access to digital material may be provided either as a direct link to an individual file or as a downloadable package of files bundled in a zip file.
Paper documents: item, folder title, box no., James J. Duderstadt Papers, Bentley Historical Library, University of Michigan.
Digital documents: file name, creation date, series, James J. Duderstadt Papers, Bentley Historical Library, University of Michigan