All Series Level Scope and Content Notes
The records of the University of Michigan President contain the central files created and collected by the President and members of the President's staff. There is some content inherited from earlier presidents, but the record group effectively begins in 1967 with the administration of Robben W. Fleming and continues through successive administrations. (Records of Presidents prior to Fleming are cataloged under the name of the individual office holder).
The University of Michigan President's records are organized into the following series: Topical Files; Schools and Colleges Files; Supplemental Files; Search Files; Committee Appointment Files; Development; Facilities; Freedom of Information Act; Audio-Visual Material Files; Ephemera; Archived Website. Three first three series are major recurring series (Topical, Schools and Colleges, and Supplemental Files). The additional series (Committee Appointment; Searches; Development; Facilities; Freedom of Information Act; Audio-Visual Material Files; Ephemera; Archived Website) are not consistently created or predictably transferred.
Although the series are collectively described, the actual ordering of the boxes in the contents listing are not necessarily consecutive given the timing and sequence of transfers. For a summary bringing all boxes together under a particular series, see the Summary Contents list for a collective representation of boxes.
The Topical Files series comprises the majority of the records received from the Office of the President and document the many issues with which the president must deal on a daily basis. The series are arranged chronologically by academic year, and within each series folders are arranged by topic.
When researching any aspect of a particular administration's history, the researcher should begin by searching these files. When looking for materials on a given individual, the researcher is advised to search under the last name, or, when applicable, the name of office, firm, or organization with which he/she worked. If nothing is found, the researcher should try searching under the subject matter heading that the materials concern. It is often helpful to look at files from both the academic year in question and the following year. There are times when materials from one year will have materials attached from a previous year, copies of which may or may not be in that previous year's files. For example, researchers interested in the major issues of the Fleming administration will find interesting materials under such headings as "Affirmative Action," "Disruptions," "Residential College," and "Women." Documents pertaining to the BAM III protest can be found under the 1987 heading "Racism," and a review of the "Budget" files from the years of Harold Shapiro's tenure is the best introduction to the fiscal crisis of the 1980s. (For additional information on the fiscal crisis, the researcher should consult the record group University of Michigan Provost and Executive Vice President for Academic Affairs.)
The Topical Files series continues the series from earlier accessions and consists of annual files covering the day to day functions of the president's office. In this addition, the topical files cover the academic years 2007/2008. The files are arranged chronologically according to academic year, and within each academic year sub-series, the files are arranged alphabetically by topic. The CEO Coach of the Year Award file is onine.
The Topical Files series continues the series from earlier accessions and consists of annual files covering the day to day functions of the president's office. In this addition, the topical files cover the academic years 200/2009. The files are arranged chronologically according to academic year, and within each academic year sub-series, the files are arranged alphabetically by topic.
The Schools and Colleges Files series is arranged by Academic year and there under alphabetically by unit name. Prior to 1988/89, files on the schools and colleges comprising the university were interfiled within the Topical Files series. The records include memoranda, reports and correspondence pertaining to such issues as faculty salaries, unit budgets, and curriculum/program changes.
The individual files are organized alphabetically by unit name. Files include memoranda, reports and correspondence pertaining to such issues as faculty salaries, unit budgets, and curriculum/program changes.
The President's Supplemental Files series consists of material, frequently concerning major issues and initiatives of an administration, that were maintained in a filing system separate from the Topical File and the Schools and Colleges series. The Supplemental Files are organized by presidential administration and generally reflect the tenure of an individual president, but may include material from previous administrations.
The Robben W. Fleming Supplemental Files subseries supplements material found in the Topical Files series for the years for Fleming's tenure. The Supplemental files series is organized into five sub-subseries: Budgets, Committees, Issues, Policies and Reports.
The Budgets sub-subseries is the best set of materials for studying Robben Fleming's reaction to the worsening financial climate in the 1970s. The records include letters, memoranda and reports, to and from President Fleming, university executive officers, state senators and representatives, and the governor. The files are arranged chronologically.
The Committees sub-subseries is arranged alphabetically by name of committee, and includes committees both internal and external to the university. The majority of the committees represented are external. Although the folders often contain only reports and administrative materials, they provide evidence of the involvement of the University president in the wider fields of higher education and state and national government, and can be an important resource when studying the major issues of the various administrations. In examining Robben Fleming's reaction to student unrest and comparing it to that of other university administrators, for example, the researcher should examine the materials from the American Council on Education, Special Committee on Campus Tensions, and the National Association of State Universities and Land Grant Colleges, Committee on Student-Faculty Administration Relationships. Fleming's involvement in affirmative action policy-making can be studied from the files of the Federal Advisory Committee for Higher Education Equal Employment Opportunity Program (it should be noted that Fleming served as chairman for this committee), and from files of university affirmative action committees.
Arranged alphabetically, the majority of the Issues sub-subseries was created during the tenure of Robben Fleming's presidency and is the single best source from which to examine the student unrest which occurred during the Fleming administration. Of particular interest are materials under the following headings: Black Action Movement (BAM), Bookstore, Disruptions, Graduate Employees Organization (GEO), Open Meetings Act, and Vietnam. They are helpful in documenting what happened and how the administration responded. There are also interesting letters from alumni and the general public regarding the various incidents and actions taken by Fleming. The series contains materials on a variety of other issues as well and should be reviewed by any researcher studying the Fleming administration.
The Policies sub-subseries is arranged chronologically and contains correspondence, memoranda, official university statements and regents' communications, primarily from the Fleming years, pertaining to such topics as classified research, disruptions, draft resisters, plagiarism, recruitment, strikes, and use of automobiles by students. At the beginning of the file there is a master list of policy topics for each year. The file, therefore, is quite easy to use and because of the interesting nature of subjects addressed, is well worth review by the researcher.
The Reports sub-subseries is arranged alphabetically by originating unit or organization and consist of both university and non-university reports on a variety of interesting topics, including affirmative action, student roles in university decision-making, and enrollment of African-American graduate students.
The Allan F. Smith Supplemental Files subseries consists of materials generated by the Office of the President during Allan Smith's brief tenure as Interim President in 1979 and contains two sub-subseries, Committees and Issues.
The Committees sub-subseries, 1979 (0.3 linear feet). is arranged alphabetically by name of committee, all of which are internal to the university.
The Issues sub-subseries, 1979 (0.5 linear feet), continues the documentation of issues from the latter part of the Fleming administration, including freedom of speech and minority programs.
The Harold T. Shapiro Supplemental Files subseries supplements documentation found in the Topical Files series for the years of Shapiro's tenure as president. The supplemental files are organized into fourteen sub-subseries: Articles, Speeches, Interviews, and Statements; Capital Campaign; Committees; Engagements; Executive Officers Meetings; Replacement Hospital Project; Personal Papers; Reports; Social Files; Tanner Lectures; Budget Reductions: School and Colleges Reviews; Divestment Files; Computer Disks; Correspondence.
The majority of the Articles, Speeches, Interviews, and Statements sub-subseries is comprised of speeches and interviews of President Shapiro, both of which are arranged into two divisions, external and internal (to the university). Within each division, folders are arranged chronologically. Most of the interview files include reprints of the articles for which the interviews were conducted. The articles provide valuable background information on President Shapiro and his administration. President Shapiro's speeches address a wide range of topics, from financial constraints in higher education to the proper role of tenure. Copies of all of Shapiro's state of the university speeches can be found in this subseries.
The $160 million dollar Capital Campaign, 1977-1987 (3 linear feet). can be studied from its genesis to its conclusion using the Capital Campaign sub-subseries. The correspondence includes letters and progress reports to and from Shapiro and his executive officers. The Schools/Colleges/Units/Branch Campuses files provide information on the financial needs of each and the priorities to which donations would be applied. The researcher should also consult the Engagements sub-subseries.
The Committees sub-subseries is arranged alphabetically by name of committee, and includes committees both internal and external to the university. The majority of the committees represented are external. Although the folders often contain only reports and administrative materials, they provide evidence of the involvement of the Michigan president in the wider fields of higher education, and state and national government, and can be an important resource when studying the major issues of the various administrations. Under the Shapiro administration, the university's involvement in assisting the state with developing a diversified economy can be traced in the files of the Industrial Technology Institute, particularly the Board of Directors and the Executive Committee materials, and in the files of the Michigan Commission on Jobs and Economic Development, and the Michigan High Technology Task Force.
Arranged chronologically, the Engagements sub-subseries, 1977-1988 (3 linear feet), contains the calendar of President Shapiro. It was maintained by his secretary and notes meeting times, places and individuals involved. In addition, there are very interesting files of invitations accepted as part of the Capital Campaign. When used with materials from the Capital Campaign sub-subseries, the researcher can trace in great detail President Shapiro's involvement in the "Campaign For Michigan."
The Executive Officers Meetings sub-subseries, 1984-1987 (6 linear feet), is arranged chronologically and includes agendas and background materials for meetings of the university's executive officers. Beginning in February 1986, meeting action summaries are also included. The background materials, i.e., those reports and memos which are read by the officers prior to the meeting, are often very informative. The meeting summaries can assist the researcher in documenting the actions taken at the meetings. The records provide good insight into the issues which high-level administrators believe are the most pressing faced by the university.
The Replacement Hospital sub-subseries, 1977-1986 (2.5 linear ft), arranged alphabetically, is a rich source for studying the Replacement Hospital Project from its inception to its completion, particularly the financial aspect. The researcher interested in pursuing this topic should also consult the records and publications of the University of Michigan Hospitals and the University of Michigan Medical School.
The four folders in the Personal Papers sub-subseries were maintained separately by Shapiro, and include biographical materials, a draft of a speech entitled "The Importance of Humanities," and a particularly interesting essay on racism, written by the president in 1986. Shapiro sent the essay to presidents of other major research universities around the country, and their written reactions to it are included.
The Reports sub-subseries, 1958-1987 (2 linear feet), is arranged alphabetically by originating unit or organization and consists of both university and non-university reports on a variety of interesting topics, including student recruitment, the status of the Flint and Dearborn campuses, and financial aid.
Arranged chronologically, the Social Files sub-subseries, 1982-1988 (2 linear feet), contains correspondence and administrative materials which document the social functions, university and non-university, which President Shapiro and his wife attended. The various holiday greeting cards sent out each year by the couple are located at the end of the Social Files.
The Tanner Lectures sub-subseries contains information about these lectures, established by Obert Clark Tanner, which are given each year at Oxford University, Cambridge University, Stanford University, Harvard University, the University of Utah, and the University of Michigan. Harold Shapiro served on an advisory commission to the Tanner board of trustees, and the materials in these files include correspondence, financial reports, trustee minutes and reports, and some lecture drafts.
The Budget Reductions: School and College Reviews sub-subseries, 1981-1987 (1 linear foot, contains the reviews of programs, departments and schools which were conducted in response to the fiscal crises of the 1980s. Filed alphabetically, these records include reports, statistics and letters of support. There is also a copy of Vice President Billy Frye's "Five Year Plan."
The Divestment Files contain correspondence and other documents relating to the University of Michigan's decision to keep or sell stock from companies supporting apartheid in South Africa. Many of the letters come from community members and University supporters voicing their disapproval of the University's continued ownership of stock in companies supporting apartheid. There are also letters between Shapiro and the Board of Regents, and from the various businesses, discussing what should be done about the stock in those businesses. The files offer interesting material on the University's stance on, and actions in response to apartheid.
The Computer Disks sub-subseries is made up of 56 -- 5 and 1/4" floppy disks. The disks contain digital copies of correspondence composed primarily during Shapiro's term, but material from Fleming and Duderstadt is also included. Many of the disks include a paper index of the files stored on each disk. The correspondence and other documents stored on these disks are back-up copies of paper documents already stored in earlier accessions of the president's records. This correspondence originates from the president's office, and is typically printed on green paper in earlier accessions.
The Correspondence sub-subseries includes two files: Overberger, Charles G., and Personal. The Overberger file consists of documents discussing negotiations with Overberger after he received an offer from Texas A&M University, and letters from faculty critiquing Overberger's performance as Vice-President for Research. The Personal files includes materials on the various positions held by Shapiro while working for the University of Michigan, and includes correspondence between Shapiro and University administration.
The Student Code sub-subseries contains correspondence and planning documents for a student code of nonacademic conduct and new university judicial system for disciplining student misconduct. This sub sub-series also documents the widespread campus opposition to the code.
The James J. Duderstadt Supplemental Files subseries supplements material on Duderstadt's tenure as president found in the Topical files series. The supplemental files are organized into twelve sub-subseries: Complaint Appeal Files; Engagements; Executive Officers Meetings; Inaugurations of Other Universities; Reference Files; Revisions of The Making of the University of Michigan, 1817-1992; Diversity Initiatives; Clubs and Organizations; Events; Executive Committee Retreats; Projects; and Correspondence.
The Engagements sub-subseries consists of materials from the inauguration of President Duderstadt, including inaugural greetings from other institutions.
The Executive Officers Meetings sub-subseries, 1988-1989 (1.5 linear feet), is arranged chronologically and includes agendas, background materials and action summaries. The background materials, i.e., those reports and memos which are read by the officers prior to the meeting, are often very informative. The meeting summaries can assist the researcher in documenting the actions taken at the meetings. These records provide good insight into the issues which high-level administrators believe are the most pressing faced by the university.
The Complaint Appeal Files sub-subseries consists primarily of files pertaining to grievance procedure policies, arranged chronologically, and materials related to individual grievance cases of both faculty and students, arranged alphabetically by last name. The faculty grievance case files are closed for 30 years from date of creation; the student case files for 75 years from date of creation.
The Diversity Initiatives sub-subseries, 1990-1997 (3 linear feet), contains the records, reports, and proposals of the presidential initiatives to support diversity and multiculturalism at the University of Michigan. The 1997 Climate and Character Report assesses the progress of two diversity initiatives: the Michigan Mandate, which promoted the inclusion of under represented minorities in the academic community, and the Michigan Agenda for Women, which promoted equal opportunities for women on campus. The file also contains the records of the Michigan Agenda for Women for 1995-1997 and the Michigan Mandate for 1990-1997. Most extensive in the Michigan Mandate materials are proposals and evaluations for the President's Initiative Fund in 1990-1991. Diversity Initiatives also includes proposals, evaluations, correspondence, and clippings for the President's New Century Fund for Diversity in 1997, a fund for creating programs to accelerate progress towards diversity at the university. In addition, the series contains meeting minutes, reports, and recommendations from the Council on a Multicultural University for 1993-1997.
An updated version of Howard Peckham's 1967 book was published in 1994, upon the recommendation of the university's History and Traditions Committee. However, the 1994 edition contained numerous factual errors and misprints; Pauline Walters of the President's Office edited a second, corrected version of the 1994 edition. The Revisions of The Making of the University of Michigan, 1817-1992 sub-subseries contains her notes, printouts of electronic mail correspondence, and revised page proofs.
The Reference Files sub-subseries, 1986-1991 (1 linear foot), consists of policy statements, articles, and reports relating to topics central to the priorities of Duderstadt's administration, including diversity and strategic planning.
The Inaugurations of Other Universities sub-subseries consists of correspondence and greetings sent to other universities upon the inauguration of a new president.
The Events sub-subseries, 1995-1996 (0.5 linear feet), contains materials on events from 1995 and 1996. Included are documents from the Pierpont Commons Naming Ceremony, and information on the Salk Vaccine Anniversary celebration in 1995.
The Clubs and Organizations sub-subseries consists primarily of membership lists from various University of Michigan organizations dating from 1985 to 1989.
The Executive Committee Retreats, 1994-1996 (0.5 linear feet), sub-subseries consists entirely of materials from executive committee retreats. The files contain retreat reading materials, summaries of retreat discussions, and correspondence.
The Projects sub-subseries, 1985-1996 (0.5 linear feet), consists of a small number of projects undertaken by the president, or by the staff in the president's office. Included are materials for research on the University's history, and an effort to create a medallion for both the office of the president, and for individual Board of Regent members. Samples of the two medallions are included.
The Correspondence sub-subseries, 1989-1996 (0.5 linear feet), is largely made up of correspondence written to Duderstadt, which can be found in the Alphabetical files. This group of correspondence is organized alphabetically according to the last name or corporate name of the author. Also included are copies of mass mailings sent out from the president's office, and staff letters composed by staff in the president's office on behalf of the president. Finally there is a small file containing correspondence regarding art displayed in the president's office.
The Correspondence sub sub-series continues from earlier accessions and consists of requests for funding, information, recognition, etc.
The Diversity Initiatives sub sub-series continues from earlier accessions and includes a Michigan Mandate presentation, materials from a Council on a Multicultural University retreat, and materials relating to the Sarah Goddard Power Memorial Fund, which was intended to be used toward enhancing the position of women and minorities at the university. This sub sub-series also contains materials relating to the Minority Journalism Program, which was a summer program using collaboration between Michigan universities and newspapers from cities such as Detroit, Ann Arbor, Flint and Saginaw to offer high school students formal classroom work, student newspaper work on campus, and apprenticeships with newspapers.
The Events sub sub-series continues from earlier accessions and contains Duderstadt's speech script for the 1989 Service Awards Dinner.
The Recommendations sub sub-series consists primarily of letters of recommendation for students seeking admission to graduate school, faculty or staff who were candidates for open positions, and award nominees. As it contains student records, it is closed for 75 years from date of creation under the student record restriction.
The Reference Files sub sub-series continues from earlier accessions and consists of policy statements, articles, and reports relating to topics central to the priorities of Duderstadt's administration, including diversity and strategic planning. Of particular note are files related to the Policy on Discrimination and Discrimination Harassment by Students in the University Environment, adopted by the Board of Regents in 1988. It was challenged by a graduate student in John Doe v. University of Michigan and the portions relating to verbal behavior and conduct were struck down by Judge Avern Cohn of Detroit.
The Homer A. Neal subseries includes one sub-subseries: Correspondence. The files contain correspondence from Neal's tenure as interim president from 1996 to 1997. Also included is correspondence from 1994-1995 when Neal served as Vice President for research, and a file labeled "Tedesco, Lisa" that includes correspondence between Neal and Tedesco, who worked as coordinator of presidential initiatives. The folder also contains other documents retained by Tedesco from her work with Neal and, later, Lee Bollinger.
Requests, primarily for information or funding.
The Lee C. Bollinger Supplemental Files subseries (17 linear feet), supplements material on Bollinger's tenure as president found in the Topical files series. The supplemental files are organized into nine sub-subseries: Campus Plan; Inauguration Greetings; Drafts of The Tolerant Society: Freedom of Speech and Extremist Speech in America; Life Sciences Commission; Events; Life Sciences Initiative (LSI); President's Information Revolution Commission (PIRC); Universitas 21; and Correspondence.
The Campus Plan Project sub-subseries, 1963-1999 (1 linear foot), contains the records and reports of a project initiated in 1997. The project aimed to conceive of the University of Michigan's physical campus as an integral whole and to develop a master plan for future development. The sub-subseries is divided into three files: Campus Plan Advisory Committee; Venturi, Scott Brown and Associates, Inc. (VSBA) Reports; and Background Information.
The Campus Plan Advisory Committee is a faculty oversight committee that identified issues of concern for planning consultants and communicated the planning process to the community. The file contains two items. The notebook includes meeting minutes, email responses, and background on committee members. The file also contains the committee's comments on early draft reports from planning consultants Venturi, Scott Brown and Associates, Inc. (VSBA).
The Venturi, Scott Brown and Associates, Inc. (VSBA) Reports file contains a variety of illustrated and narrative conceptions of the university campus. The file begins with the firm's qualifications and proposal for the University of Michigan. The Master Plan reports include maps of land use, university buildings, ecology, and transportation patterns at the University of Michigan. In addition, these reports analyze the goals of the Campus Plan Project, the landscapes of the six sub-campuses (Central, North, South, East, Medical, and Briarwood), potential opportunities for linking the sub-campuses, and problems with future development. The Campus Plan reports are divided into two phases. In the first phase, the reports emphasize data gathering about buildings, spaces, natural systems, and town-gown relations; an initial framework for recommendations; and issues requiring immediate attention. They consider the health system separately. The reports of the second phase target specific areas of the university, such as the Medical Center and North Campus, and suggest improved linkages to other parts of the university.
The Architectural Programming reports consider expansion of the Law School and the proposed layouts for executive offices in Angell Hall. All reports contain extensive color maps and illustrations.
The Background Information file contains two types of materials: published articles about the Campus Plan and previous plans by architects Johnson, Johnson, and Roy Inc. for the central, north, south, and medical campuses.
The Inauguration Greetings sub-subseries, 1963-1999 (1 linear foot), consists of greetings from other institutions upon President Bollinger's inauguration.
The Drafts of The Tolerant Society: Freedom of Speech and Extremist Speech in America sub-subseries contains typewritten drafts and proofs with handwritten corrections for Bollinger's book The Tolerant Society, which was published by Oxford University Press in 1996.
The Events sub-subseries, 1997-2001 (4.5 linear feet), includes files on several events, lectures and symposiums that took place during Bollinger's tenure. Of particular note are the files on the Arthur Miller symposium in honor of the famous playwright and alumnus. These files include correspondence to and from Arthur Miller, as well as brochures and other materials from the symposium. There are also materials on another well-known alumnus, former President of the United States Gerald R. Ford. The Gerald R. Ford files focus primarily on the naming of the School of Public Policy in honor of the former president. There is also a detailed record of events held in the Inglis House. Finally, there is a large amount of materials on the Royal Shakespeare Company Residency at the University of Michigan in March 2001. This residency kicked off a multi-year partnership between the Royal Shakespeare Company and the University, and resulted in subsequent residencies at the university. The residency proved to be highly popular and successful.
The Life Sciences Commission records, 1998-2000 (1.0 linear feet), document the work of the Life Sciences Commission appointed by President Bollinger in 1998 to assess the current status and outline future programs of research and teaching in biological complexity. Records include committee correspondence, meeting minutes, background material, and draft and final versions of the committee report ("Challenges and Opportunities in Understanding the Complexity of Living Systems") issued in 1999. The Commission reviewed and studied research activity, educational initiatives, as well as physical space and infrastructure requirements involved in building and developing the facilities and structures necessary to support expanded work in the life sciences. Some minutes of the Life Science Advisory Committee from 1999 to 2000 detail efforts to implement the Commission recommendations.
The Life Sciences Initiative (LSI) sub-subseries, 1999-2001 (1.0 linear feet), consists of materials on the development and implementation of a strategy to make the University of Michigan a leader in life sciences research. At the turn of the 21st century, huge progress was being made in life sciences in universities throughout the country and the world. President Bollinger was deeply interested in moving the University of Michigan forward in this field. The efforts made through the Life Sciences Initiative led to several new developments including the building of the Life Sciences Institute between central campus and the medical campus. Most of the files in this sub-subseries are background and planning materials. Researchers should also refer to the Life Sciences folders in the Topical Files series for additional information.
The President's Information Revolution Commission (PIRC) sub-subseries, 2000-2001 (1.5 linear feet), includes files on a commission formed under the direction of President Bollinger to investigate how the University of Michigan community was thinking about, discussing, and using information technology. Another exciting feature of the late 20th and early 21st centuries was the rapid development of new information technology, and Bollinger was interested in keeping the University engaged in the new developments. The PIRC was charged with thinking about how the University could take advantage of the progress in information technology, and become a leader in using information technology in the classroom, both onsite, and for distance learning purposes. The files in this sub-subseries contain background materials, minutes, correspondence, reports, and files from the various sub-commissions within the PIRC.
The Universitas 21 sub-subseries, 1998-2002 (1.5 linear feet) consists of administrative materials, correspondence, minutes, brochures, progress reports, background materials, and articles on the Universitas 21 consortium. Universitas 21 is an international consortium of 21 leading research universities. The purpose of the consortium is to advance international higher education through collaboration between the member institutions, as well as helping to promote the missions of each respective institution. The University of Michigan joined Universitas 21 in 1999 and was a member institution for several years.
The Correspondence sub-subseries, 1997-2001 (3 linear feet) is largely made up of correspondence written to Bollinger, which can be found in the Alphabetical files. This group of correspondence is organized alphabetically according to the last name or corporate name of the author. Also included are copies of mass mailings sent out from the president's office, and staff letters composed by staff in the president's office on behalf of the president.
The Admissions Lawsuits sub sub-series consists primarily of court filings and correspondence, including support and criticism of the university's position and interaction with the General Counsel's office, filed in chronological order and relating to the court cases Gratz v. Bollinger and Grutter v. Bollinger, which challenged undergraduate and Law School affirmative action admissions policies, respectively. While most of the content is from the Bollinger era, some of the documents date from the White and Coleman administrations. This sub sub-series contains attorney-client privileged documents and is closed under the client/patient records restriction. For more materials related to these admissions cases, please see the University of Michigan Admissions Lawsuits collection.
The Campus Plan sub sub-series continues from earlier accessions and consists of correspondence and background information including materials on other Venturi, Scott Brown and Associates projects, a report on the history of the President's House, plans for a renovation and expansion of Hill Auditorium by Albert Kahn Associates, and a feasibility study for a Crossroads Center.
The Correspondence sub sub-series continues from earlier accessions and contains content relating to the Code of Student Conduct and university commissions such as the University Investment Commission, Commission on the Undergraduate Experience, and President's Information Revolution Commission. This sub sub-series also contains requests for funding, information, recognition, etc.
The Events sub sub-series continues from earlier accessions and consists of an appointment book listing the various events Bollinger was scheduled to attend in 2001.
The Life Sciences Initiative (LSI) sub sub-series continues from earlier accessions and consists of materials relating to the Michigan Life Sciences Corridor, which was created in 1999 to invest in biotech research at the University of Michigan, Michigan State University, Wayne State University, and the Van Andel Institute. Included in this sub sub-series is the Battelle Report about prospects for life sciences industry development in Michigan.
The B. Joseph White sub-series includes one sub sub-series: Correspondence. The files contain alphabetically-arranged outgoing correspondence from White's tenure as interim president from January through July 2002.
Materials in the Mary Sue Coleman subseries arranged into the following sub-subseries: Events; Executive Officers Meetings; Reports; President's China Task Force; Athletics; Boards/Committees; Speeches; Subject Files..
The Events sub-subseries, 2001-2008 (0.8 linear feet), includes files on several events including Salk Vaccine 50th Anniversary, online, the March 2003 Royal Shakespeare Company residency, a visit by the Dalai Lama, and perhaps most notable, September 11, 2001. The national tragedy involved airplanes crashing into the World Trade Center in New York, the Pentagon in Washington D.C., and in a field in Pennsylvania, was deeply devastating to the University of Michigan community. Students, faculty, and staff were affected by the tragedy, and eighteen alumni lost their lives in the attacks. The files contain materials on the university's response to the attacks, including the establishment of a scholarship fund for children of the alumni killed in the attacks that would be available if they chose to attend the University of Michigan.
The Executive Officers Meetings sub-subseries, 2004-2005 (0.5 linear feet), is fairly straight forward, containing agendas, minutes, background materials, and correspondence from meetings dating from September 2004 to July 2005.
The Reports sub-subseries, 2005 (1 linear foot and 0.72 GB) consists entirely of reports from the Accreditation Board for Engineering Technology's (ABET) visit to the College of Engineering in 2005. Included are the College of Engineering's Institutional Profile, and self study reports from the departments within the College of Engineering. The reports provide a comprehensive picture of the state of the College of Engineering at the time of the ABET accreditation visit, as well as responses to the House Committee on the Judiciary, Subcommittee on Courts, the Internet and Intellectual Property Survey of Network and Data Integrity Practices, online.
The President's China Task Force (CTF), chaired by Gary Krenz (Special Counsel to the President) was charged with examining the university's relationship with Chinese educational institutions and government agencies and exploring opportunities for collaboration in the future. The task force records include an archived C-Tools site with digital files (pdf, and doc) including a CTF overview and charge, meeting agendas and minutes, proposals and reports.
The sub-subseries also contains President Coleman's briefing notebook for her 2005 visit to China to talk with Chinese educational leaders, which includes schedules, talking points, background information on various aspects of China, and copies of signed agreements between the University of Michigan and Chinese universities. Also included is a report on the Michigan-China University Leadership Forum held in May 2006. This two-week forum brought 25 Chinese educational leaders to Ann Arbor for training and discussion on the management of world-class research universities.
The Athletics sub sub-series consists primarily of reports documenting Michigan's involvement as a member institution of both the Big Ten Conference and National Collegiate Athletic Association (NCAA). During the early years of the Coleman administration, one of the major issues confronting Michigan athletics was penalties imposed by the NCAA for infractions committed within the basketball program. Documents reflecting the NCAA's sanctions and the university's response include a copy of the university's appeal to the Division I Committee on Infractions Report No. 208 and attachments from a compliance progress report submitted to the NCAA.
The Boards/Committees sub sub-series consists primarily of board books from boards and committees on which Coleman served. Materials in this sub sub-series include minutes, agendas, reports, resolutions, presentation slide printouts, copies of correspondence, and financial statements. While some groups are university-related, such as the Investment Advisory Committee and Sustainability Executive Council, most are organizations dedicated to revitalizing the state. These latter include Business Leaders for Michigan, Detroit Renaissance, and the Strategic Economic Investment and Commercialization Board.
The Events sub sub-series continues from earlier accessions and consists of files on the Dalai Lama's 2008 visit to the university to give the annual Peter M. Wege Lecture on Sustainability as part of Earth Day activities, as well as materials relating to the 50th anniversary of the Salk polio vaccine in 2005. Files on the Dalai Lama's visit include planning group correspondence and agendas, communications and press releases, and administrative materials on event budget, venue preparation, and security measures. Also documented here is opposition to the university's invitation to the Dalai Lama to give the lecture, including a letter from the Chinese Consul General in Chicago. Materials on the 50th anniversary of the Salk polio vaccine include news articles commemorating discovery of the vaccine, scripts for the anniversary dinner, and agendas, correspondence, notes, and background information from the planning committee.
The Reports sub sub-series continues from earlier accessions and contains a wide variety of reports sent to the president's office. Just a few examples of groups or programs whose reports are included in this sub sub-series are the Diversity Blueprints Task Force, Interdisciplinary Junior Faculty Initiative, and Life Sciences Institute.
The Speeches sub-subseries contains a chronologically-arranged, comprehensive set of President Coleman's speeches beginning with her tenure as president of the University of Iowa in 1996 and continuing through March 2011. Audiences include various University of Michigan units and groups, including slides from a Waggoner Lecture, organizations around the state and region, including the City Club of Cleveland, and other college and universities, including international ones such as several Chinese universities during a 2005 trip to China and the University of Cape Town during a visit to South Africa in 2008.
The Subject Files sub-subseries contains files on a wide variety of subjects and organizations. Its composition is similar to that of the Topical Files series, although it is not arranged chronologically according to academic year. Some of the more prominent subjects in this sub sub-series include environmental stewardship, funding for the arts, and commencement planning. While the majority of the records are from the Coleman era, incuding a University of Toledo commencement address, online, and facilities files, some of the materials date from previous administrations.
The Search Files series, 1967-2005 (24 linear feet) consists of correspondence, notes, CV's., and job descriptions for searches for executive officers and other high level university positions in which the Office of the President was involved. The series does not include records for presidential searches. The series consists of three subseries, based on dates of coverage: Searches, 1967-1998; Searches, 1992-2005; and Searches, 1969-1990. Within each subseries the groups of search files are organized alphabetically according to position title. The 1967-1998 files include correspondence, notes, CV's., and job descriptions for searches executive officers and other high level university positions in which the Office of the President was involved The 1992-2005 search files contain materials including job descriptions and advertisements, candidate lists, and search committee agendas, meeting minutes, membership lists, and correspondence. The 1969-1990 search files include similar materials, but some of the files tend to be less comprehensive than the 1992-2005 files.
The groups of search files are organized alphabetically according to position titles and contain materials including job descriptions and advertisements; consultant contracts and reports; candidate lists, CVs, and visit itineraries; search committee agendas, meeting minutes, membership lists, and correspondence.
The Committee Appointments Files, 1939-1996 (6 linear feet), include three subseries: Executive Committee Appointments, 1949-1985, General Files, 1929-1998 (bulk 1950-1998); and Committee Membership Lists, 1930-1996. The Executive Committee Appointments files contain correspondence relating to appointments, spanning the Hatcher, Fleming and Shapiro administrations. The General Files primarily consist of correspondence regarding appointments made to various university committees, including letters to potential members, and communications to the Board of Regents. The Committee Membership Lists include lists of the members making up many of the committees at the university. Though the Committee Membership Lists subseries includes membership lists dating from 1930 to 1996, researchers should note that the dates included in each committee file will vary.
The Development series documents efforts to attract, report, and acknowledge gifts to the university. The largest portion of the series consists of gift letters expressing appreciation to donors who contributed to the university. These letters extend from the Duderstadt era through the Coleman era. Additionally, there are letters inviting prospective donors to events, letters from donors interested in giving gifts, funding proposals, and financial reports on gifts. There are also materials compiled for President Coleman's use during the Michigan Difference seminars in Florida, where she traveled to West Palm Beach and Naples to give presentations on future plans at the university and meet with donors. They include Coleman's itinerary, talking points, and information on area donors and potential donors.
The Facilities series contains records on the university's physical resources. The bulk of the series consists of files relating to the dedication, naming, and groundbreaking of various campus buildings and facilities and containing dedication programs, correspondence, invitations, and press releases. Other files contain reports and architectural plans for facility expansions and upgrades.
The Freedom of Information Act series contains letters requesting information under the Freedom of Information Act, responses from FOIA officers granting or denying the requests and appeals, reports analyzing FOIA requests over a calendar year, and correspondence and reports discussing university policy and guidelines with respect to FOIA issues. The files containing requests include attorney-client privileged documents and are closed under the client/patient records restriction.
The Audio and Visual Materials series, 1967-2006 (4.5 linear feet and 2.26 GB), consists of photographs, films, audiocassette tapes, online files, videocassette tapes, DVDs, paintings, and drawings relating to the official and ceremonial functions of the president, the president's house, meetings with visiting dignitaries, and student activities. Within the series are subseries for the presidential administrations of Fleming, Shapiro, Duderstadt, Neal, Bollinger, and Coleman.
Audio cassette content includes events and issues related to the functions of the president's office as well as radio show recordings such as President Duderstadt, Bo Schembechler, Don Canham, and Phyllis Ocker featured as guests on WJR's radio talk show "Focus." Included in the video tape content is footage from the Arthur Miller International Symposium "Arthur Miller's America: Theater and Culture in a Century of Change," held in 2000, the Royal Shakespeare Company residency at the university in 2001, a university delegation visit to China in 1993, and conversations with President Duderstadt on topics such as research, graduate education, the university's fiscal outlook, and athletics.
The Ephemera series consists of one subseries: Printing Plates, ca. 1968. The printing plates are color separation plates used to print images of the university schools and colleges flags. The plates are divided up into sets according to school or college flag, and each plate would be used with a specified ink color. Most of the sets include a full color print of their corresponding flag. Color prints of several flags can also be seen on the cover of the January 1968 cover of the Michigan Alumnus.
The President's Archived Website series documents the mission, activities, policies, and individuals involved in the operation of the Office of the President. Content includes important news and announcements, publications (such as reports and administrative documents), and information about committees, initiatives, and events. This archived website will be captured on a regular, ongoing basis as part of the University of Michigan Web Archives, hosted at https://archive-it.org/organizations/934. Prior to 2010 several snapshots of the President's website were captured locally and stored on CD. They can now be downloaded as ZIP files from Deep Blue, the university's institutional repository.