Medical School (University of Michigan) records: 1850-2014
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Access and Use

Acquisition Information:

The record group (Donor no. 647) was first received in 1938. The bulk of the material was received in two large accessions, one in 1948 and the other in 1982. The library initiated captures of the Medical School website in 2010.

Periodic additions to the records are expected.

Access Restrictions:

The Medical School records are open for research except for certain records restricted by statute or university policy. Restricted material includes personnel-related files including search, review, promotion, and tenure files which are restricted for thirty years from date of creation; patient/client records which are restricted for 100 years from date of creation; and student educational records which are restricted for seventy-five years from the date of creation. In addition, records of the Medical School added to the record group after January 1, 2001 are restricted for twenty years from date of accession in accordance with the university's policy on the records of Executive Officers, Deans, Directors and their support offices.

The University of Michigan Medical School record group includes restricted material in the following categories:

  1. Personnel Related Records -- Boxes 283-284, 291, 308-309, 354-356, 358-363
  2. Student Academic Records -- Boxes 144-149, 238, 260-269, 308-309, 315-317, 324-347, and digital files
  3. Client/Patient Records -- Boxes 283-284, 308, and digital files.
  4. Executive Officers Records -- Boxes 318-323, 348-350, 354, 357, 363-367, 369-379, 387-390
  5. Pre-existing Restrictions -- Boxes 178, 210-212, 238, 248-251, 200-209, 239-247, 258-259

Access Restrictions for University of Michigan Records

University records are public records and once fully processed are generally open to research use. Records that contain personally identifiable information will be restricted in order to protect individual privacy. Certain administrative records are restricted in accordance with university policy as outlined below. The restriction of university records is subject to compliance with applicable laws, including the Michigan Freedom of Information Act.

Categories of Restricted Records

  • Personnel-related files , including search, review, promotion, and tenure files, are restricted for thirty (30) years from the date of their creation.
  • Student educational records : FERPA's protection of personally identifiable information in a student's education records ends at the time of a student's death and therefore is a matter of institutional policy. As a courtesy to the families of recently deceased students who were enrolled at the time of death, the University generally will not release information from their education records for five years without the consent of the deceased student's next of kin. Eighty-five (85) years after the date the records were first created, the University will presume that the student is deceased. Thereafter the student's education records will be open. Student records at the Bentley Historical Library are restricted for eighty-five (85) years, but may also be made available upon proof of the death of the student.
  • Patient/client records are restricted for one-hundred (100) years from the date of their creation. The terms of use for particular records older than 100 years may require the research to sign a Patient/Client Access Agreement.
  • Executive records : Records generated by the university's executive officers, deans, directors, department heads, and their designated support staff are restricted for twenty (20) years from the date of their creation.

Restricted files are indicated in the contents list of the collection’s finding aid with a restriction note indicating the restriction type and the date of expiration.

For further information on the restriction policy and placing Freedom of Information Act requests for restricted material, consult the reference archivist at the Bentley Historical Library (bentley.ref@umich.edu) or the University of Michigan Freedom of Information Office website (https://foia.vpcomm.umich.edu/).

To protect fragile audiovisual recordings (such as audio cassettes, film reels, and VHS tapes), the Bentley Historical Library has a policy of converting them to digital formats by a professional vendor whenever a researcher requests access. For more information, please see: http://bentley.umich.edu/research/duplication/.

Copyright:

Copyright is held by the Regents of the University of Michigan but the collection may contain third-party materials for which copyright is not held. Patrons are responsible for determining the appropriate use or reuse of materials.

Preferred Citation:

[item], folder, box, Medical School (University of Michigan) Records, Bentley Historical Library, University of Michigan

Processing Information:

In preparing digital material for long-term preservation and access, the Bentley Historical Library adheres to professional best practices and standards to ensure that content will retain its authenticity and integrity. For more information on procedures for the ingest and processing of digital materials, please see Bentley Historical Library Digital Processing Note. Access to digital material may be provided either as a direct link to an individual file or as a downloadable package of files bundled in a zip file.