Administrative Records 1935-2013 [subgrp]
(25 linear feet)
The Administrative Records subgroup (1935-2013, 35.5 linear feet) begins with the Meetings series (1956-2012, 1.5 linear feet), which contain the agendas, minutes and correspondence of the Executive Committee Meetings, the Friends of the Michigan Historical Collection and Bentley Library, the Bentley Library's Administrative Committee, and Staff Meetings. The next set of series are organized by director (see the list above). The first subseries category is the Director's Office/Central Files, which are administrative records generated by the director and the associate director including correspondence, evaluation and planning, fundraising, physical facilities documents, and budget materials. The Staff files subseries, contains staff meetings, staff lists, staff interviews, manuals and farewell parties. The Conferences and Events subseries consists of agendas and speeches and planning material from Bentley-related conferences. Materials in this subseries from the tenure of Francis Blouin include digital materials from the Visual Culture and Archives Symposium held April 4-5, 2013 in honor of Blouin's 32 years of service to the library. The Special Projects subseries includes material regarding intensive activities undertaken by the BHL that often were in some way distinct from core functions. In many cases, a "special project" is one that received outside funding.
Meetings [series]
Executive Committee Meetings [subseries]
Box 1
December 1956-June 1981
Box 1
July 1981-April 1988
Box 1
May 1988-December 1995
Box 1
1995-2001
Friends of the Michigan Historical Collection [subseries]
Box 1
1968-1972
Box 1
March 1968-December 1986
Box 1
November 1986-December 1995
Box 1
September 1996-October 2003
Box 1
November 2003-February 2013
Box 1
Executive Committee Terms 1972-2004
Box 1
Minutes 1981, 1993-2011
Lewis Vander Velde (1935-1960) [series]
Vander Velde's series contains early material regarding the collecting of university records prior to the formal establishment of the UARP program in 1979.
Committee on University Archives 1935-1939
(2 folders)
Box 2
Executive Committee 1938-1960
Box 2
Fundraising Correspondence 1958
Box 2
General 1936
Box 2
Physical Facilities 1954
Staff Files [subseries]
Box 2
Staff Manual circa 1949
Box 2
Staff Lists 1938-1948
Box 2
Staff Meeting Minutes 1943-1945
Special Projects [subseries]
Box 2
American Imprints Inventory 1938-1940
Box 2
Chamber of Commerce 1946
Box 2
Consumer Cooperatives 1939
Box 2
Fraternities
Box 2
Michigan Counties
Box 2
Michigan Legislature
Box 2
Military Camps Publications
Box 2
Monroe
Box 2
National Youth Association (NYA) 1940
Box 2
Rotary Clubs 1941-1944
Box 2
Sparta MI 1939
Box 2
Works Progress Association (WPA) Historical Records Survey 1936-1938
Box 2
WPA Historical Records Survey 1939-1942
Box 2
WPA -- Michigan Writers Project
Michigan Historical Collection Talks and Conferences [subseries]
Box 2
Michigan Historical Collection Talks 1935-1948
Box 2
1935-1943
Box 2
1938-1940
(Henry D. Brown)
Box 2
1947-1948
Michigan-Ontario Historical Conference 1938
Box 2
Lewis Vander Velde Dinner 1961
F. Clever Bald (1960-1966) [series]
Director's Office/Central Files [subseries]
Box 2
Evaluation Planning Seeking Foundation Support of Michigan Historical Collection of the University of Michigan 1962
Box 2
Executive Committee 1960-1966
Box 2
Physical Facilities Fundraising
Box 2
Physical Facilities General
Box 2
Processing Guidelines
Box 2
Sesquicentennial Celebration Committee 1964-1967
Box 2
Willow Run Airport 1960-1961
Robert M. Warner (1966-1980) [series]
Warner's series includes documentation of the construction of the Bentley Historical Library in the early 1970s.
Director's Office/Central Files [subseries]
Box 3
Correspondence
Box 3
1974-1980
(6 folders)
Box 3
Vice Provost Academic Affairs 1979-1980
Fundraising
Box 3
Correspondence 1966-1969
Box 3
Donor Lists
Box 3
Episcopal Room
Box 3
Executive Committee
Box 3
Willow Run Airport 1970-1977
Physical Facilities
Box 3
Arthur Vandenberg Dedication 1974
Box 3
Building File Architects correspondence and memos 1964-1972
Box 3
Building Specifications 1972
Box 3
Construction Addendum 1-8 1972-1973
Box 3
Construction Minutes 1972-1973
Box 3
Bentley Library Dedication 1973
Box 3
Delta Sigma Delta Room Dedication 1975
Box 3
Donor Memorial Room Correspondence 1969-1972
Box 3
Fund-raising brochures 1967
Box 3
Furnishings 1972-1973
Box 3
Groundbreaking and Cornerstone correspondence and documents 1972
Box 3
Landscape Plan 1972
Box 3
Planning Minutes 1967-1973
Box 3
Plans and Sketches 1969
Box 3
Prentiss M Brown Room Dedication 1977
Box 3
Sculpture 1973
Box 3
Correspondence and data on Special Features 1972
Box 3
Stack Plans 1972
Box 3
Staff Suggestions 1968-1972
(2 folders)
Box 3
Starr Room Dedication 1977
Drawer 3
State of Michigan House Resolution No.319 Tribute to the Dedication of the Bentley Historical Library 1974
Box 4
Administrative Material
Box 4
Department Organization and Duties
Box 4
Staff Classifications 1972-1973
Box 4
Salary Data
Box 4
Statistics 1962-1978
(2 folders)
Box 4
Evaluation Planning and Budget 1977-1979
Special Projects
Box 4
Alumnae Project 1977-1979
Box 4
Atlas Committee
Box 4
Bicentennial Project
Box 4
Book Conservation Workshop 1978
Box 4
Conservation 1980
Box 4
County Records Survey/Township Records Survey 1978-1979
Box 4
Demographic Data 1968-1971
(2 folders)
Ethnic Grant 1973-1979
Box 4
1973-1974
Box 4
1974
Box 4
Clippings Press Releases 1976-1977
Box 4
Quarterly Reports 1978-1979
Box 4
Reports on European Fieldwork (Poland)
Box 4
Ethnic Committee
Box 4
Immigration 1972
Box 4
Haber Project 1978
Box 4
Legislation Libraries
Box 4
NEH Grant Review Committee
Box 4
Records Management Planning Documents
Box 4
Radio Program
Box 4
Temperance and Prohibition Papers -- NHPCR Grant
Box 4
Temperance and Prohibition Papers -- Correspondence
Box 4
Writings by Bentley Staff
Topical Files
Box 5
Administration Manual Materials
Box 5
Art Collection 1978-1982
Box 5
Audio/Video Reports
Box 5
Bentley Record of Arrangements on Meetings and Programs 1972-1980
Box 5
Certification of Archivists
Box 5
Computerized Accessioning System 1975
Box 5
Crapo Papers Theft 1979
Box 5
Delta Sigma Delta Guest Book 1975-1985
Box 5
Gerald Ford Visit November, 1977
Box 5
Guest Register (Major Events) 1967-1985
Box 5
Guide to the Use of the Collections
Box 5
Machine Readable Archives -- CLUBB 1979
Box 5
MHC Procedures
Box 5
MHC Public Relations
Box 5
MHC Staff Humor
Richard Doolen (1980-1981 Acting) [series]
Director's Office/Central Files [subseries]
Box 5
Correspondence -- Vice Provost and Academic Affairs and Plant Extension 1980-1981
Francis X. Blouin (1981-2013) [series]
Among Blouin's records are planning documents that include results of five-year reviews of the library for 1986, 1991, and 1996, and there are a number of files documenting the evolution of archival education at the University of Michigan through the 1980s. There are also papers and correspondence regarding work in 1993, which resulted in a special issue of the American Archivist devoted to diplomacy. Also of interest is documentation of the Vatican Archives Project, which resulted in Vatican Archives, An Inventory and Guide to Historical Documents of the Holy See.
The 2014 accession of Francis X. Blouin's files is divided into two additional sub-series. The first, Topical Files, 1974-2013 (3.8 linear feet), consists of a mixture of administrative, events and special projects materials, arranged alphabetically. This arrangement reflects how these files had come to be maintained in the director's office. The second, International, 1991-2012 (1.2 linear feet), contains materials related to the library's international programs and is arranged alphabetically by country. Files relating to William Wallach, Associate Director, 1958-2010, bulk 1978-2010, (2.5 linear feet), are arranged in two sub-series: Topical, 1958-2010 (1.5 linear feet) and Building Addition, 1998-2004 (1.0 linear foot).
Director's Office/Central Files [subseries]
Administrative Records
Box 6
Budget Material, 1981-82-1995-96
(15 folders)
Box 79
Budget Material 1996-2003
(8 folders) [Executive records restricted until July 01, 2023]
Michigan State University, Micro-Marc Computer Software Grant 1984-1987
Box 9
NARA Appraisal Project 1989
Box 9
Penn-Central Railroad Project 1984-1985
Box 9
Preservation Microfilming Proposal (NEH) 1985
Box 9
Rackham 50th Anniversary 1986-1988
Box 9
Records Management Policy Development 1988
Box 9
Richard, Gabriel Commemorative Volume, 1984-85
Box 9
SI Electronic Records 1997
Richard, Gabriel: Intellectual Life on the Michigan Frontier: The Libraries of Gabriel Richard & John Monteith
Box 10
Index cards
(2 boxes)
Box 10
Galley proofs
(5 folders)
Vatican Archives Project
Box 11
Correspondence Files 1984-2005
(21 folders)
Box 11
Proposal, Grants, accounts, etc. 1978-1986
Grant Files
Box 11
American Friends of the Vatican Library 1988-1989
Box 11
Delmas Foundation 2002-2004
Box 11
Getty Grant Project 1988-1995
Box 11
Guggenheim Foundation Initiative 1994-1996
Box 11
Lilly Endowment, Inc. 1992-1995
Box 11
Mellon Foundation 1992-1996
Box 12
National Endowment for the Humanities 1990-1994
Box 12
National Endowment for the Humanities 1988-1991
(2 folders)
Box 12
Office for the Vice President of Research (University of Michigan) 1986
Box 12
Samuel Kress Foundation 1991
Topical Files
Box 12
Ademecum Procedures Library and Archive circa 1986-1996
Box 12
Agreements 1988-1992
Box 12
American Academy in Rome 1988-1989, 2002
Box 12
Archivi and Computers Article 1993
Box 12
Archives Nationales, Paris Archives Nationales 1978, undated
Box 12
Archivio Segreto Vaticano (ASV) Inventory 2004
Box 12
Beth's Early Work 1991, 1994, undated
Box 12
Canfield Lecture 2001
Box 12
Cataloging Records GEAC Library System 1987
Box 12
Cataloging Manual and Authorities 1987
Box 12
Comitato Scientifico CDF 1996-2003
Box 12
Dinner for Leonard Boyle 1998
Box 12
Fabbrica di San Petro 1994-1995, undated
Box 12
First Worksheet 1987
Box 12
History of Art Section 1987-1988
Box 12
Homeland Foundation Conference 1992
Box 12
International Business Machine (IBM) Project 1992-1994
Box 12
Italian Academy for Advanced Studies in America 1992-1996
Box 12
Kristeller, Paul Oskar circa 1993, undated
Box 12
Location Maps undated
Box 12
Notes on Bulk undated
Box 12
Oxford University Press 1995-1998
Box 12
Publication, An Inventory and Guide to Historical Documents of the Holy See (Supplement 1) 2003
Box 13
Publications
Box 13
Vatican Archives: An Inventory and Guide to Historical Documents of the Holy See 1998
Box 13
Propaganda Fide undated
Box 13
Photographs (black and white) undated
Box 13
Photographs (negatives) undated
Box 13
Photographic Slides circa 1990-1991
Box 13
Post info 1922, undated
Box 13
Project Books Purchased undated
Box 13
Project for Congregation for the Doctrine of the Faith 1998-2004
Box 13
Project Description (English and Italian) 1989
Box 13
Project Publicity 1989-1991
Box 13
Reference File 1986-1991
Box 13
Report 1990
Box 13
Reverend Leonard Boyle Obituary circa 1999
Box 13
RLIN Catalog Records/RLIN System 1991-1996
Box 13
Rockefeller Archive Center materials on Vatican Library Project (W. Bishop) 1998
Box 13
Rome Trip 1987
Box 13
Scope and Content undated
Box 13
Source Notes 1992, undated
Box 13
Sister Claudia Carlen 2004
Box 13
Staff Matters 1989-1997
Box 13
Trinity College Dublin 1996, undated
Box 13
Vatican Library undated
Box 13
Web page text undated
Examples from Project (photocopy material)
Box 14
ASU Agostiniani II
Box 14
Bandi Sciolti Notations 1425-1571
(2 folders)
Box 14
Bandi Sciolti Notations 1561-1846
Box 14
Collectoria 85 inventories
Box 14
Collectoria 477 Spole to Monastery 1367
Box 14
Index of Indexes 1901
Box 14
Index Fondo Albani 267 Clement IX
Box 14
Index Servita Minyta v. 1
Box 14
Institutional Miscellaneous
Box 14
Inventory Eccelesstical Yearbooks 14 c (Juste Miscellaneous N. 5342 II)
Box 14
Inventory and Part Fondo Albani
Box 14
Inventory Fondo Basiliani
Box 14
Inventory and Documents Miscellaneous Arm II
Box 14
Rubricellae Camera Apostolica
Box 14
Rota Decisiones 1600-1608
Box 14
Supplications, Reg 267
Reference Files (photocopy material
Box 14
ASU and Research
Box 14
Avignon
Box 14
Barbiche "Apostolic Chancery"
Box 14
Barberini Mss
Box 14
Calendar of State Papers UK
Box 14
Chancery Henry III
Box 14
Congregation of the Council
Box 14
Curial Pronouncements
Box 14
Guide du Vatican
Box 14
Inventaires du Vatican
Box 14
Kristeller IterItalieum
Box 14
Maria Grazia Pastura Ruggiero, "La Computisteria generle organizza la consultabilitia del proprio archivio alla fine del secolo XVIII"
Box 14
Oliver Poneet, "Segereteria dei brevi"
Box 14
Peter Partner, Papal Financial Policy
Box 14
Papal Registries UK
Box 14
Roman Families
Box 14
Ruspoli Docs on Handel
Terrence J. McDonald (2013-) [series]
Conferences and Events [subseries]
Online
Aeon Symposium 2016
(The University of Michigan Bentley Historical Library, Special Collections Library, and William L. Clements Library are pleased to announce an Aeon Symposium dedicated to Connecting Uses, Pushing Limits among current and prospective institutional users of Aeon. From early adapters to newest users, participants will have the opportunity to affirm what's best and challenge the rest.)
This interactive workshop will allow participants to gain experience in creating reports from Aeon data. Presentations will include basic report creation, to more advanced topics, such as translating management's questions into queries that Aeon can answer and overcoming obstacles. The format of the workshop will be a combination of short presentations and collaborative time for participants to ask questions and work on their own reporting challenges.
Speakers: Matthew Adair, Bentley Historical Library, University of Michigan; Kate Hutchens, Special Collections Library, University of Michigan; and Katie Gillespie, Atlas Systems
Friday Keynote--Kate Hutchens and Moira Fitzgerald
The recent proliferation of Aeon implementations has taken place during a time when many libraries and archives have experienced a decrease in resources even as we strive to increase efforts towards outreach, discovery, digitization, and instruction. Aeon's tailored functionality has given us a specialized tool to manage these activities and many more. Equally important, this software enabled many of us to more efficiently collect data about this work, which has become increasingly important in the prevailing culture of assessment at many of our institutions.
But what's next? What can/should we be doing with this data? How can, or should, it influence our approaches to not only conflicting priorities and complexities in our service operations, but also security, cataloging, collection development, assessment, and outreach? How do professional concerns around privacy,preservation, and staffing resist such influence, and where might it be appropriate to push on these concerns? How has the advent of "unmediated" requesting changed our relationships with our users?
We aim in this session to explore how the area of special collections public services is evolving, and to question how Aeon and similar systems serve us in meeting the changing needs of our remote and onsite patrons.
Speakers: Kate Hutchens, Special Collections Library, University of Michigan and Moira Fitzgerald, Yale University Library.
Annotated chronology of University of Michigan events 1986
Box 61
Arts of Citizenship Broadway Bridge Project 1997-2000
Box 61
Audit 2006
Box 61
Building reference manual: BHL Building No. 439 (Energy Star Report) 2000
Box 61
Collection analysis 1985-1986
Box 61
Collection development policies 1989
Box 61
Collection development policies 2006
Box 61
Computer support cooperative with Center for the Education of Women 2004
Box 61
Core work responsibilities and priorities 2002
Box 61
Exhibits 1989-1998
Box 61
Freedom of Information Act Officers 1984
Box 61
Fumigator 1988
Box 61
Institute for Museum and Library Studies (IMLS) Grant for Encoded Archival Description (EAD) Development 1998-2001
(2 folders)
Box 61
Masters of forms, undated circa 1985
Box 61
Meridian Circle Telescope and Dome Repair 2010
Box 61
Michigan Newspapers Project 1978-1998
Box 61
MIRLYN cost estimates 1992-1998
Box 61
National Endowment for the Humanities (NEA)
Box 61
Enhancing Access to North American Archeological Collections 2002
Box 61
Research Fellowship Program for Study of Modern Archives 1986-1993
Box 61
Philippine-American Relations at the Turn of the Century: A Scholarly Digital Repository 1999
Box 61
National Historical Publications and Records Commission (NHPRC)
Box 61
Appraisal System for Modern Documentation 1986-1990
(2 folders)
Box 61
The Archival Implications of Electronic Communications 1989
Box 61
The Impact of Electronic Communications on the Historical Record 1989
Box 61
Sienna Heights College Consulting 1995-1996
Box 61
The Uses of Electronic Communication to Document and Academic Community 1990
Box 61
Parking 1989
Box 61
Penn Central Records 1991
Box 61
Preservation microfilming 1989-1991
Box 61
President's house inventory 1980-1989
Box 61
Registration of Copyrights in Bentley Publications 1974-1978
Box 62
Report on Rare Books and Special Collections at the University of Michigan (John Dann) 1996
Box 62
Research Libraries Group (RLG): Archives Preservation Microfilming Project 1990-1994
Box 62
Research Libraries Information Network (RLIN) 1982-1993
Box 62
Research paper topics 1989
Box 62
Responses to survey requests 1979-2004
(3 folders)
Box 62
Scene Savers/PPS Group Film Digitization Project 2010
Box 62
School of Information and Library Science (SILS) 1987-1991
Box 62
Staff orientation procedure 1989
Box 62
Statistics comparing Bentley to the Clements and Special Collections 2008
Box 62
Thompson Gale Microfilm Agreement 1991-2007
Box 62
Tour guidelines 1985, undated
Box 62
Toxic waste site issue 1994
Box 62
University Library (ASIS, Vernon Tate and Power Collections) 1983-1989
Box 62
University of Michigan Extension Service Courses 1958-1976
Box 62
Voluntary support report 2010
Box 62
Yakel: Curating the Next Generation Finding Aid 2.0 2006
Box 62
Zarko, Chet 1996-2003
Building Addition
Box 62
Architecture Interior Design Planning 2002
Box 62
Barrier Free Design Exception 2001
Box 62
Building Program 2002
Box 62
Design Development Manual undated
Box 62
Facility condition analysis 2000
Box 62
Fire protection: Stack areas undated
(2 folders)
Box 62
Furniture / kitchen estimates 2001-2004
Box 62
Infrastructure assessment 1998
Box 62
Infrastructure upgrade analysis 2001
Box 62
Meetings and memos 2001-2004
(4 folders)
Box 63
Miscellaneous drawings and project manual 2001-2004
Box 63
Project Manual 2002
Box 63
Shelving shop drawings 2003
Box 63
South Stack Shelving Fit Out 2004
Box 63
South Stacks 2004
Box 50
Design Development Review 2002
Meetings [series]
Box 63
Administrative Committee of the Bentley Historical Library 1989-2012 [subseries]
Box 63
Minutes and agendas 1989-2012
(2 folders)
Box 63
Staff meetings of the Bentley Historical Library 1972-2008 [subseries]
(0.3 linear feet)
Box 63
Minutes and agendas 1972-2008
(10 folders)
Historical Society of Michigan [series]
Box 64
Annual meeting 1959
Box 64
Constitution 1935-1967
Box 64
Correspondence 1935-1979
(15 folders)
Box 64
Financial reports 1955-1957
Box 64
Financials 1956-1959
Box 64
General, brochures, miscellaneous 1947-1966
Box 64
Historical Development Committee 1958-1959
Box 64
Museums Conference 1959
Box 64
Northern Michigan Historical Conference 1958-1959
Box 64
School Activities Council 1959
Non-Donor Correspondence 1935-2005 [series]
The next series in the Administrative Records subgroup is the Non-Donor Correspondence (10 linear feet), which is arranged in three alphabetical accessions, each of which covers a period of time. This series contains several kinds of correspondence: there are letters to and from individuals who eventually become donors and financial contributors, as well as letters seeking publication permissions. Most notably, there is professional correspondence between archivists: letters exchanged between leading archivists and Lewis Vander Velde in the 1930s and 1940s, Robert Warner during the late 1960s and 1970s and by Francis X. Blouin in the 1980s and 1990. Taken as a whole, this correspondence demonstrates the growing international influence of the Bentley. Until 1987, the Non-Donor Correspondence included some reference inquiries, after 1987, these records were maintained separately by the Reference Archivist. There is also a folder compiling twenty-five years of thank you notes from various colleagues and professionals from around the country.
1935-1968 [subseries]
Box 16
A-Ho 1935-1967
(29 folders)
Box 16
Audit Reports 1959, 1963
Box 16
Automotive Industry Men 1960
Box 16
Book Dealer Forest Sweet 1936-1959
Churches 1940-1941
Box 16
Baptist Church 1940-1957
Box 16
Congregational Church 1938-1947
Box 16
Evangelical Lutheran Church 1939-1940
Box 16
Presbyterian Church 1939-1957
Box 16
Cook, Arthur O. 1935-1940
Box 16
Couzens, Frank 1939-1940
Box 16
Dunlop, Rose (Mrs. Robert) 1953-1958
Box 16
Galloway, Clyne E. 1939-1946
Box 16
Gray, Gordon 1957-1958
Box 16
Historical Records Survey Publications 1943
Box 16
Historical Societies and Collections--Michigan 1935-1959
Box 64
[Historical Society of Michigan
Box 17
Hoover, Herbert 1958
Box 17
Hoo-M 1935-1967
(6 folders)
Box 17
Maumee Valley International Historical Convention 1940
Box 17
Michigan Association and Business Organizations 1946
Committee on the Use of the University Name 1997
(2 folders)
Box 22
Father Gabriel Richard Journals Project 1999
Box 22
Ford Library Joint Project 1982-2000
Box 22
Hill, Kenneth: CS Smith Bulletin 1984-1986
Box 22
Historic Instruments Survey 1987
Historical Center for the Health Sciences 1987-1996
Box 22
Minutes and correspondence 1987-1996
Box 22
Prospectus 1989-1990
History and Traditions Committee 1991-2002
Box 22
Agendas and minutes 1991-1994, 1998-2002
(2 folders)
Box 22
Correspondence 1994-2000
(2 folders)
Box 22
Frost House 1999-2001
Box 22
Matthew Zacharias Video 1992-1993
Box 22
Native American Plaque 1999-2002
Box 22
Plaques 1998-2000
Box 22
Steneck/Peckham Book 1992-1994
Box 22
Treutner Book 2000
Box 22
Hoover Project (Enhancing Access to Russian Archives) 1996
Box 22
International Council on Archives (ICA) 1986-1997
Box 22
ICA Maastricht Conference 1991
Box 22
ICA: Professional Training and Education Committee 1985-1991
Box 22
ICA: Zurich 1992-1993
International Project 1984-1995
Box 22
Archives of France 1984-1995
Box 22
Blouin/Bearman Conference 1991
Box 22
Other
Box 23
Leroy, Aubin Institute national du patrimoine 2006
Box 23
Michigan Archival Association (MAA) Legislative Committee 1990-1993
Box 23
Midwest Archives Conference (MAC) in Ann Arbor 1995
Box 23
MHC Possible Gift Projects undated
Box 23
Museum Practice Program Executive Committee 1982-2000
Box 23
MyStory Project 1997
National Historical Publications and Records Commission (NHPRC) 1982-1997
Box 23
Administrative Fellow 1997
Box 23
Archival Description and Reference for Electronic Conferences Proposal 1992
Box 23
Electronic Communications Proposal 1990-1993
Box 23
Institute for Advanced Management Proposal 1982-1986
Box 23
Invitational Electronic Records Conference Proposal 1995-1997
Box 23
Preservation
Box 23
President's Reports 1986-1988
Box 23
Regent's History undated
Box 23
RLIN Project/Catalog Conversion 1985-1986
Box 23
Sloan Museum Grant 1984
Society of American Archivists (SAA) 1984-1995
Box 23
Automated Records and Techniques Taskforce 1984-1985
Box 23
Ethics Committee 1995
Box 23
Finance Committee 1990-1991
Box 23
General 1992-2000
Box 23
Staff retreats 1977-1990
Box 23
Steneck, Nick 1984-1986
Box 23
Visual Resources Project 1999
Box 23
Zhimin, Ding 1989-1990
Non Donor Correspondence 1982-1995 [subseries]
Box 23
A-C 1982-1995
(7 folders)
Box 23
Currier, Frederick P. 1991-1993
Box 24
D-G 1988-1995
(5 folders)
Box 24
H-T 1988-1995
(19 folders)
Box 24
Thompson, Benjamin 1989
Box 24
Tropman, John 1991-1992
Box 24
U-Z 1988-1995
(4 folders)
Box 24
University of Michigan Units 1988-1995
Box 25
Non Donor Files A-Z 1996-2001
(146 files)
Box 25
Thank You Notes 1980-2005
Division Records [subgrp]
The Division Records subgroup (16 linear feet) contains records from the four division units at the Bentley Library: Access and Reference Services, Michigan Historical Collections, Preservation and Conservation, and University Archives and Records Program (UARP).
Access and Reference Services 1961-2000 [series]
The Access and Reference Services, series 1961-2000 (3 linear feet) is broken down into Reference Archivist's files and Reference Reports. Files of the Reference Archivist are grouped according to the department heads. Mary Jo Pugh, Reference Archivist from 1969 to 1984, was the first Reference Archivist of the library. Her topical files include early policy, reference procedures, staff training, guides, and educational outreach activities. Nancy Bartlett was the Reference Archivist from 1985-1998. These records also emphasize reference policy, procedure, and education. The use of visual and electronic archival materials becomes more apparent. A significant number of files relate to outreach efforts within the community including a long-standing partnership with Eastern Michigan University's history program. Kathy Marquis was the third person to hold the Reference Archivist position, 1998-2002. Her records reflect student research at the library through correspondence and project files. They also contain major university issues during the time period including the affirmative action lawsuit. Reference staff development is also portrayed through the development of manuals and meeting minutes.
The second subseries in this accession is Reference Reports. The early years of reference are shown through the Work Reports. Research topics, user statistics, sample questions, reproduction requests, and annual studies were carefully documented. The Work Report format split into Monthly Reports and Annual Reports in the mid-1980s although generally contain the same type of information. The reports clearly track reference trends and use through the library's history.
Files of the Reference Archivist are grouped according to the department heads. Mary Jo Pugh, Reference Archivist from 1969 to 1984, was the first Reference Archivist of the library. Her topical files include early policy, reference procedures, staff training, guides, and educational outreach activities. Nancy Bartlett was the Reference Archivist from 1985-1998. These records also emphasize reference policy, procedure, and education. The use of visual and electronic archival materials becomes more apparent. A significant number of files relate to outreach efforts within the community including a long-standing partnership with Eastern Michigan University's history program. Kathy Marquis was the third person to hold the Reference Archivist position, 1998-2002. Her records reflect student research at the library through correspondence and project files. They also contain major university issues during the time period including the affirmative action lawsuit. Reference staff development is also portrayed through the development of manuals and meeting minutes.
Box 26
Mary Jo Pugh
Box 26
Archives Class, Reference Segment 1977-1981
Box 26
Bibliographic Instruction 1972-1976
Box 26
Bibliographies, Historical and Archival 1961-1985
Class Introductions 1975-1984
Box 26
American Culture 1977-1978
Box 26
Notes 1975-1984
Box 26
Oral History 1975-1977
Box 26
Political Science, not dated
Box 26
Women's Studies 1977-1984
Box 26
Duplication of Manuscripts, Survey 1962-1963
Box 26
Guides to the Use of the Michigan Historical Collections 1972-2002
(2 folders)
Box 26
LS/HIS 600 Administration of Archives 1983
Box 26
Microfilm Information 1971-1978
Box 26
Original Classification Scheme 1977
Box 26
Paging Key, not dated
Box 26
Policies, Procedures, and Forms circa 1977-1983
Box 26
Privacy and User Studies 1979-1982
Box 26
Reference Manual circa 1977
Box 26
Reference Space Plans 1978-1980
Box 26
Sample Reference Letters 1976-1979
Box 26
Staff Reference Exercise -- Role-playing, not dated
Nancy Bartlett
Box 26
Audio-Visual Duplication 1991
Box 26
Bentley Projects Retreat 1997
Box 26
Best of the Bentley Digital Images Project 1997-1998
Box 26
Collection Analysis and Development 1986
Box 26
Consultants 1987
Box 26
Cultural Heritage Initiative for Community Outreach (CHICO) 1998
Box 26
Eastern Michigan University, HIS 479 Workshop in Michigan History 1987-1993
(8 folders)
Box 27
French Visiting Archivists, Ecole Nationale du Patrimoine 1992-1999
Box 27
Medical History Topics 1990
Box 27
Medical Theses Microfilming 1992
Box 27
Microfilm/Microfiche Reader and Printer 1988-1991
Box 27
MIRLYN Online Catalog 1993-1998
Box 27
MIRLYN Training for Staff 1995-1997
Box 27
Networked Information Services Committee 1998-2000
Box 27
Paging Key 1989
Box 27
Photograph Retreat 1990
Box 27
Photograph Operation 1994-2000
Box 27
Poetry Here and Then Project (ENG 240 Introduction to Poetry) 1995-1999
(2 folders)
Box 27
Policies and Procedures 1985-1990
Box 27
Re-cataloging of Photographs 1986
Box 27
Research Topics based on Sources at the Bentley Historical Library 1989-2002
Box 27
Restricted Collections Policies 1987
Box 27
Review of Mary Jo Pugh's Society of American Archivist's Reference Guide 1988-1989
Box 27
RLG and RLIN 1986-1998
Box 27
Saturday Reference Guide 1996
Box 27
Staff 1973-1995
Box 27
Students on Site Project, Broadway Bridge, Arts of Citizenship Program 1997-1998
Box 27
Trends in Reference 1989
Box 27
University of Michigan Master Planning, Venturi, Scott, and Brown 1997-1998
Box 27
Vertical File Changes 1989-1990
Box 27
Workshop in Reference for Bentley Staff 1989
Kathy Marquis
Box 27
Affirmative Action Lawsuit 2000
Box 27
Medical School Timeline 1999
Box 27
Offsite Storage Facilities 1999-2000
Box 27
Policies and Procedures circa 1980-1990
Box 27
Reference Announcements and Meetings 1999-2000
Box 27
Reference Manual 1985-1999
Box 27
Student Correspondence 1999-2000
Reference Division Reports 1969-1998 [subseries]
Tthe Reference Reports subseries consistst of a variety of monthly and annual reports on the division's activities. The early years of reference are shown through the Work Reports. Research topics, user statistics, sample questions, reproduction requests, and annual studies were carefully documented. The Work Report format split into Monthly Reports and Annual Reports in the mid-1980s although generally contain the same type of information. The reports clearly track reference trends and use through the library's history.
The Michigan Historical Collections series (1919-2014, bulk 1935-2014, 9.5 linear feet and one oversize box) consists of seven subseries: Office Diaries; Field Program; Topical Files; Reports; Thomas Powers' Talks; Len Coombs's files; and Lost, Recataloged, Discarded or Transferred Materials. A long run of Office Diaries (2 linear feet) covers the years 1935-1963.
Office Diaries [subseries]
Early on, the diaries were relatively informative documents, often including entries describing visitors and events at the BHL. Increasingly, however, they became more like logbooks recording commonplace transactions, such as the number of letters prepared each day and the name of each letter's recipient.
Box 29
1935-1949
(15 volumes)
Box 30
1950-1963
(12 volumes)
Field Program [subseries]
The Field Program subseries, 1937-2002 (2 linear feet) begins with "trip reports" written between 1935 and 1985. A trip report is a written summary of a contact by a BHL staff member and a donor or potential donor of material. The subseries also includes "Donor Lead Sheets" for the period 1988 and 1995 which are arranged alphabetically and contain information regarding the pursuit of specific collections; and "Donor Lead Card Catalog" for the period 1960s-2000s with names, addresses, and field notes, also arranged alphabetically, located in an oversize box.
Box 31
Trip Reports 1937-1986
(38 folders)
Box 32
Trip Report Indices 1937-1985
Box 32
1937-1940
Box 32
1948-1957
Box 32
1958-1960
Box 32
1961-1963
Box 32
1964-1966
Box 32
1967-1969
Box 32
1970-1972
Box 32
1973-1975
Box 32
1976-1978
Box 32
1979-1981
Box 32
1982-1984
Box 32
1985
Librarian/Cataloger Reports
The Librarian/Cataloger Reports (0.2 linear feet) consists of reports filed by various individuals who held this position between 1955 and 1980. The Collections Committee was formed in 1992, and this subseries contains the committee's agendas and meeting summaries. This series also contains two folders of excerpts from the Regents Proceedings that reference the Michigan Historical Collections and the Bentley Library.
Box 32
MHC Cataloger Reports 1952-1964
Box 32
MHC Cataloger Monthly Reports 1955-1969
Box 32
MHC Cataloger Monthly Reports 1970-1972
Box 32
Librarian Reports, Ida C. Brown 1955-1968
Box 32
Librarian's Reports, S. F. Steel 1974-1980
Box 32
Monthly Work Reports 1961-1987
(2 folders)
Box 32
Proposed Collecting Projects (Marshall, Michigan) circa 1968
Box 32
MHC in the Regents Proceedings
(2 folders)
Drawer 3
State of Michigan House Resolution No.275 for commemorating the 50th Anniversary of the Founding of the Michigan Historical Collections 1985
Box 33
Archival Literature 1993
Box 33
Collections Committee agendas, reports, and background research by meeting date 1992-2002
(24 folders)
Box 33
Donor Lead Sheets A-Z (by donor name) 1988-1995
(4 folders)
Box 33
Forms 1983-1988
Box 33
Miscellaneous 1995-1998
Box 33
Outreach 1992-1993
Box 33
Retreat 1986
Topical Files [subseries]
The Topical Files subseries (1980-2009, 1.7 linear feet) includes files that were contributed by Leonard Coombs, Marilyn McLaughlin, Thomas Powers, Ken Scheffel and others. It includes materials related to the development of the access and description systems employed by the Bentley, as well an interesting "Introduction to MHC Manual," created around 1980.
Box 65
ALEPH Bibliographic Records Committee 2004-2005
Box 65
ALEPH Cataloging Manual 2004
Box 65
ALEPH for Archives 2004-2005
Box 65
Authorities Library Management System (LMS) 2004-2006
(3 folders)
Box 65
Bentley Image Bank Development 2000-2003
Box 65
Best of the Bentley / Visual Resources Online 1998-1999
St. Stephen African Methodist Episcopal (A.M.E.) 1990
Box 75
Black Churches Background 1988-1994
(2 folders)
Box 75
General project info undated
Box 65
Chinese seminars 1999-2001
Box 65
County Histories Digitization 2004-2008
Box 65
Field database undated
Box 65
Field program: Ken Scheffel 1973-1986
Box 65
Google digitization project 2001-2009
Box 65
Introduction to MHC Manual 1980
Box 65
McLaughlin, Marilyn -- Audio archivist 1990-1993
Box 65
Metadata, Description and Records Committee 2005-2008
(5 folders)
Box 66
Michigan Newspaper Project 1984
Box 66
Michigan Newspaper Project 1994-2007
(2 folders)
Box 66
Michigan Newspaper Project Proposal 1992
Box 66
MIRLYN 1992-1993
(2 folders)
Box 66
MIRLYN Post-load 1994-2000
Box 66
MIRLYN Statistics 1996-2004
Box 66
National Endowment for the Humanities (NEH) Newspaper Project 2004-2006
Box 66
Newspaper exhibit 2006
Box 66
Polar Bear digitization 2002-2005
Box 66
Polar Bear replacement planning 2009
Box 66
Polar Bear Vlad Signorelli Study 1992
Box 66
Polar Bear Yakel Website 2007-2009
Pre-catalog archival management system 1990
Box 76
Selections from Sorting room wall undated
Box 66
Vatican OCLC 2010-2012
Box 66
VuFind Group Indexes and Facets 2008
Box 66
Weideman, Chris: Talk on Bentley Fieldwork 1990
Reports [subseries]
The Reports subseries (1969-2012, 0.8 linear feet) includes narrative and statistical reports related to the activities of the division including the field program, cataloging and description, and maintenance of the visual materials in the collections.
Field Program: Ken Scheffel Annual Reports and miscellaneous 1980-2001
Box 66
Field Program Monthly Reports: Len Coombs 2003-2011
(6 folders)
Box 67
Field Program Monthly Reports: Len Coombs 2009-2011
(3 folders)
Box 67
Field Program Quarterly Reports 1981-2002
Box 67
Librarian's Annual Report 1981-1987
Box 67
Librarian's Annual Report 1994-1996
Box 67
Librarian's Monthly Report 1981-2002
Box 67
Photography and Audio-visual Annual Report 1975-1983
Box 67
Photography and Audio-visual Bi-monthly Report 1972-1984
(2 folders)
Box 67
Staff meeting reports: Tom Powers 1977-2005
Thomas Powers' Talks [subseries]
The Thomas Powers Talks subseries, (1976-2003, 0.2 linear feet) includes speaking notes for approximately 23 presentations.
Box 67
30-Year Celebration Bulletin 1995
Box 67
50th Anniversary of the Bentley 1987
Box 67
Appraisal at MHC, Mellon Fellows 1983
Box 67
Archival Management for Historical Societies, Historical Society of Michigan 1984
Box 67
Archival Practicum, International Council on Archives 1999
Box 67
Arrangement and Description, Association of Catholic Diocesan Archivists 1984
Box 67
Church and Denominational Collections at MHC, Archivists of Catholic Orders 1986
Box 67
Detroit Historical Resources, Detroit Free Press 1999
Box 67
Discussion and Comments, Michigan: Promise and Performance (50th Anniversary) 1985
Box 67
Documenting Music and the University of Michigan, Friends Meeting 1984
Box 67
French materials at MHC, French Librarians 1997
Box 67
Manuscripts and Archives, Libraries and Local History Workshop 1975
Box 67
Manuscripts and Printed Materials Processing and Retrieval, Michigan Archives Association 1976
Box 67
Marjorie Merriwether Post Papers, Friends Meeting 1991
Box 67
Michigan Bell Photos, Michigan Bell Pioneers 2002
Box 67
Michigan Historical Collections, Daughters of the American Revolution undated
Box 67
Michigan on the March, Friends Meeting undated
Box 67
Miscellaneous 1972-1998
Box 67
Opening of the Rev. Charles A. Hill and Hartford Memorial Baptist Papers 2000
Box 67
Presentation to staff of Carl Levin 2003
Box 67
Processing for Reference, Michigan Archives Association 1989
Box 67
Stamps, Ann Arbor Stamp Club 1998
Box 67
Tour script undated
Len Coombs's Files [subseries]
The Len Coombs's files subseries (1919-2014, bulk 1967-2014, 4 linear feet) includes speaking notes for presentations, published articles and bibliographies, exhibit materials, and materials related to the development of access and description systems used at the Bentley, related content for which can be found in the Topical Files subseries.
Box 79
Administrative Committee 2012-2013[Executive records restricted until July 01, 2033]
Box 72
Aeon Software 2009-2013
Box 72
Aleph Version 20 2010
Box 72
Annual Reports 1977-2014
Box 72
Appraisal Type Letters 1974-1997
Box 72
Arab American Digitizing 2003
Box 72
Archives Courses
Box 72
Cataloging 1988
Box 72
Maps 1990-1993, undated
Box 72
MARC 1991-2001
Box 72
Non-Manuscript Material 1994 undated
Box 72
Photos 1987-1993, undated
Box 72
Practicum 2002-2003
(2 folders)
Box 72
Printed Works 1977-1985
Box 72
Artifacts undated
Box 72
Audio Project 2013-2014
Box 72
Authorities Training 2004
Box 72
AV Project 2004-2012
Box 72
Bentley Stories 2013-2014
Box 72
BHL Website 2007-2008, undated
Box 72
Bibliographies
Box 72
County Atlases, circa 1931-1970
Box 72
County Histories 1948-1981
Box 72
Bicentennial 2013
Box 72
Birds Eye View Digitizing 2005-2006
Box 72
Book Reviews 1987-1999
Box 72
Book Sale 2010-2014
Box 72
Capital Campaign 2013
Box 72
Cataloging
Box 72
ALA Character Set 1992
Box 72
Architectural Records 1983-1989
Box 72
BHL w/o OCLC undated
Box 72
Conversion 1997-1998
Box 72
Form Terms for Archival and Manuscripts Control (FTAMC) and Rare Books Genre 1983-1993
Box 72
Framed Items 2010
Box 72
Internet Resources 1999-2002
Box 72
Library of Congress Authority File 1989-1994
Box 72
Manuscripts 1984-1994
Box 72
Mirlyn 1989-1999
(2 folders)
Box 72
Miscellaneous 1983-2011
Box 72
SGML and AACR 1994-1997
Box 72
Civil War
Box 72
General 1961-1993
Box 72
Digitizing 2010-2011
Box 72
Guide 2011 undated
Box 73
Cold Room 2001-2014
Box 73
Collecting Policy 1970-1986
Box 73
Collecting Reevaluation 2005
Box 73
Collection Development
Box 73
Natural Resources 1986 undated
Box 73
Recreation 1986 undated
Box 73
Retreat 1992-1997
Box 73
Social Organizations 1986
Box 73
Conservation Plan 2013
Box 73
Contents Lists
Box 73
Maps 1968-1987
Box 73
Polar Bear Maps-U.S. Army Corps of Engineers 310th Regiment (O'Dell) undated
Box 73
Richard/Monteith Libraries undated
Box 73
DACS 2005-2006, undated
Box 73
De La Vergne Collection 1968-1992
Box 73
Desiderata Lists: County Histories, County Atlases 1955-1988