John and Leni Sinclair papers: 1957-2003
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Container / Location Title
 
Administrative [series]

The Administrative series covers the period 1957-2002 and is the largest portion of the record group. In addition to the church's quarterly conference minutes, this series also documents its activities within the Michigan Conference and within the General or national conference. Under "Financial" are formal, detailed, annual and quarterly reports containing information about nearly all of the church's expenditures and receipts. It should be noted that financial information about the status of various church projects can be found scattered throughout this series. Under "Pastors," the researcher will find information about pastors Hilliard and Ardrey. Although most of these files relate to the activities of Pastor Ardrey, files of Bishop Hilliard have been separately donated to the library and may be found cataloged under his name. The Ardrey files reflect his concern for his community and his desire to improve the educational system. Materials from many of the committees that he worked on - including the Property Release Option program, Citizens for Millage, and the Task Force on School/Community Relations - are found in this portion of the Administrative series.

St. Paul A.M.E. Zion Church was also involved in a housing project, 1966-1978, and records from this undertaking are found under the heading "St. Paul Housing Corporation." Designed to be an affordable housing alternative for the elderly and low income families, this project was financed by a federal government loan. Unfortunately, the project never materialized as anticipated because the loan came due before construction was completed.

The Administration series also includes materials on some of the organizations within the church, such as its clubs, the board of stewards and the board of trustees. The researcher will get a sense of the church's membership by examining the funeral notices, many of which contain brief summaries of the lives of deceased members. This subseries is arranged alphabetically by name of member. There are also funeral notices scattered among the most recent Sunday Bulletins.

Box   1  
General
 
Activities
Box   1  
General
Box   1  
Men's Day

(membership rosters, breakdown of groups, liquidation of mortgage)

Box   1  
St. Paul Day 1978-1980, 1983

(includes rosters, divisions of groups, prize information)

Box   1  
Summer Youth Program

(includes license and agreement with the City of Detroit)

Box   1  
Woman's Day Committee 1962

(includes roster and minutes of meetings)

Box   1  
Adult Sunday School Department

(includes class rosters, reports, minutes from meetings, goals and purpose of department)

Box   1  
Anniversary publications and related

(various dates; mostly membership rosters)

Box   1  
Annual members meeting 1960-2002

(scattered dates; include minutes, detailed financial reports)

Box   1  
Ardrey, William C.

(see Pastors)

Box   1  
Articles of Incorporation
Box   1  
Assistant Pastor (office budget and activities) 1961-1963
Box   1  
Baptism records
Box   1  
Chevrolet (bill of sale) 1960
Box   1  
Christian Education Department 1962

(includes financial reports and minutes of meetings)

 
Clubs and other church organizations
Box   1  
General

(financial contributions to church, rosters, development plans, programs)

Box   1  
Calendar Club (rosters of birthdays)
Box   1  
Federation of Clubs

(financial information on many of the clubs within the church)

Box   1  
Inspirational Usher Board 1977
Box   1  
Zion Chorus minute books 1968-1969, 1972-1974 (2 volumes)
Box   1  
Communion: record of number of communicants 1960-1989
 
Conferences
Box   1  
Quarterly Conferences minute books 1959-1990 (3 volumes)
 
Michigan Conference
Box   2  
1957-2000

(annual meeting of A.M.E. Zion churches; includes agendas, reports, financial reports prepared for conference, voting results; some years missing)

Box   2  
Schedules and directories
 
General Conference
Box   2  
1968
Box   2  
1982 (2 folders)

(preparation of St. Paul as host of national conference, including correspondence, program rosters)

Box   2  
Duplex Envelope Company (unpaid bill)
 
Financial
Box   2  
General
Box   2  
Annual reports 1960-1990

(information on annual expenditures and receipts for every area of the church; some years missing)

Box   2  
Quarterly Conference 1960-1984 (9 folders)

(expenditures and money received by clubs and other church organizations; some years missing)

Box   2  
Steward Board bills 1961
Box   2  
Tax exemption and assessment statements
Box   2  
Trustee Board

(monthly cash received, reports, minutes of meetings)

Box   2  
Weekly financial reports (money received) 1982-1985 (3 folders)
Box   2  
Fund raising

(sales records detailing the selling of subscriptions to Ebony Magazine)

Box   2  
Funeral notices (4 folders)
Box   3  
Hilliard, William

(see Pastors)

Box   3  
Insurance 1962-1972

(forms, policies, correspondence; some years missing)

Box   3  
Land survey records
 
Litigation
Box   3  
Cavell Candy Company vs. St. Paul A.M.E. Zion Church 1962
Box   3  
First Independence National Bank vs. St. Paul Non-Profit Housing Corporation
Box   3  
Tugwell vs. St. Paul A.M.E. Zion Church
Box   3  
Warthum vs. St. Paul A.M.E. Zion Church
Box   3  
Marriage record book
Box   3  
Membership: new members record book 1959-1988
Box   3  
Membership Rosters 1962-1964
Box   3  
Membership Training Course

(names of people who have completed it)

Box   3  
Miscellaneous
Box   3  
Mortgage records
Box   3  
Music 1960, 1975

(includes material regarding resignation of music director)

Box   3  
Non-Profit paper
 
Pastors
 
Ardrey, William C.
Box   3  
Ad Hoc Committee of Citizens Concerned with Equal Educational Opportunity 1966
Box   3  
Black Leaders' Seminar (summary statement from seminar) 1984
Box   3  
Black United Fund 1984
Box   3  
Christian Communication Council of Metro Detroit Churches (rosters, by-laws) 1979-1984
Box   3  
Christian education 1980, 1985

(includes proceedings from 1985 convention)

Box   3  
Citizens for Millage

(Ardrey was co-chairman)

Box   3  
Civil rights
Box   3  
Correspondence, personal 1960-1969
Box   3  
Department of Home Missions 1980
Box   3  
Detroit area A.M.E. Zion Ministers minutes 1979
Box   3  
Legal Aid and Defender Association of Detroit

(Ardrey was director)

Box   3  
Livingston College 1961
Box   3  
National Association for the Advancement of Colored People 1971

(re: preparation for Black Charities Football Classics)

Box   3  
Personal (insurance, mortgage) 1957-1977
Box   3  
Publications (commemorative)
Box   3  
Property Release Option Program 1978-1979

(project to renovate abandoned HUD homes)

Box   3  
School Community Relations Task Force

(plans for improving school-community relations)

Box   3  
Sermon notes undated

(no author indicated, though Ardrey is probably the author)

Box   3  
Southern Christian Leadership Conference
Box   3  
Hilliard, William
Box   3  
Pension Plan, proposed 1977
Box   3  
Publications and programs (miscellaneous)
Box   3  
Publications: newsletter, St. Paul Epistle
Box   3  
St. Paul A.M.E. Zion Credit Union 1960-1984

(mostly financial and statistical reports)

Box   3  
St. Paul's Day Care Center (financial information)
 
St. Paul Housing Corporation
Box   3  
General 1966-1978 (8 folders)
Box   4  
Blueprints and undated material
Box   4  
Stewards of St. Paul (rosters and resolutions)
Box   4  
Trustee Board

(includes minutes, financial reports. agendas)

Box   4  
Westlawn Cemetery Association 1978

(re: complaint about maintenance of grounds)

Box   4  
"Youth Gazette" newsletter 1983-1984

(scattered dates)

Box   4  
"Zion's Historical Catechism"

(includes religious origins of A.M.E. Zion Church)