Journal of the Association for History and Computing

Style Sheet

All Submissions: must be in hard-copy and in disk copy. Disks should be clearly marked as to platform (IBM, MAC, etc.) to word processor used, and have on the label the author's name and address, including e-mail. This information also should be included within a "README" file upon the disk. The README should also include a brief explanation of any and all files included upon the disk and/or a "tree" showing how the files relate to each other. E-mail requests as to our interests in particular submissions are welcome: e-mail them to Shawn Martin at shawnmar@upenn.edu and your manuscript will be forwarded to the appropriate editor. Please indicate clearly whether you intend your submission for publication in the "Articles" section of the Journal, or as a "Work-in-Progress" as explained below.

Attachments (email): Most of our work involves the transmission of numerous electronic files. It is not uncommon that there will be problems in transmitting such files. We prefer our files to have been processed in MS Word, but can work with virtually any word processing program, though we may have to consult repeatedly with authors using some programs. If you do use MS Word, please see below.

E-Galley Proofs: It is our practice to notify authors when they may view our final editing of their submissions so that they can approve our formatting or editorial changes.

Length: Hard-copy submissions should be no more than forty pages in length, double-spaced, including all notes and references.

Key Words: Each submission must eventually have 10-15 key words and phrases. These will got into the metatags section of the pages (not visible to the reader) and are used by search engines to index and to locate your piece. They are very important. Your name in all possible variations should be included.

HTML Formatting: If you wish to do your own HTML formatting, please inquire as to our ability to handle work done with a specific editor upon our server (MAC) before proceeding. In general, we prize clarity and organization of content over creative displays of formatting and technology, though we recognize the importance of graphic presentation within an electronic format. It is our goal to keep this journal accessible to the widest possible electronic audience while maintaining high professional standards. We reserve the right to reformat HTML materials according to our standards. Our standard font is "Arial" size 3. If you format in Arial 3 we will be able to maintain most of your layout in preparing your submission. Several submissions have been posted on the web-site of the author, and we have taken them from that site with formatting intact. However, the need to edit to our own format inevitably will introduce changes.

Microsoft Word: Word is very powerful and very common, among both PC and Mac platforms. We have found it very easy with which to work, with one exception: you cannot use the insert footnote function in word and transmit it as an electronic document (they will be lost in transmission). You must enter your note numbers manually. For the same reason, we prefer that notes and bibliography come to us as individual files, though we may eventually append them to the end of your article, depending on length and other issues.

Notes and citations: should follow the Chicago style (documentation style I) The submission should include notes and bibliography files formatted as individual documents rather than as one long document. If you use MS Word please see above. Submisions which do not have notes or bibliographies but are based largely on the authors' personal experiences, perhaps in teaching will be placed in either our Works in Progress or Teaching Practices sections. This field has developed to the point where there exists sufficient established research to warrant citation by those intending to publish.

Anchors: If the text includes anchors or links to external sites, these should be included if at all possible in the bibliography or in an additional "Resources" file rather than imbedded in the text itself. While this may not be the optimum use of hypertext it will keep our readers from becoming lost on the web before they have finished reading in our site. You are responsible for testing addresses which are included in your file; we cannot search the web for 404s. This has proven to be a very serious problem for us, please take great care in testing your links!

Graphics: We encourage appropriate graphics to be included in submissions. However, these must be graphics to which you have clear rights of use. Legal responsibility for your work resides with you. The placement of graphics is one of the most complicated and time-consuming problems we face in our editing; all the assistance which authors can give us is appreciated.

Abstracts: Each author must provide a one-paragraph (c. one hundred words) abstract of their submission. The abstract will lead off published pieces and will also be used in indexing and archiving the piece. The abstracts will also be used by our World Languages editorial board to prepare non-English language abstracts for the use of readers who are more comfortable in languages other than English.

Notes for Reviewers: We are interested in reviewing any and all works related to the fields of history and computing. If there is a particular work, either published or electronic, which you wish to review, we encourage you to contact the appropriate editor. We will link your review both to your e-mail address so that you might provide additional information to interested parties, and to any commercial sites maintained by the publisher.

Notes for Software/Applications reviewers: We welcome reviews of relevant software and applications. Please see our notes for software reviewers. We usually have more software to be reviewed than we review. Please contact our editors if you would like to help!

ARTICLES: We understand a submission for the "Articles" section of the Journal to be finished pieces equivalent to those which one would submit to hard-copy professional journals in the fields of history or computing. They will be peer-reviewed by our editorial board with additional consultation where necessary. We will be pleased to provide letters useful for academic or other promotion processes testifying as to our support of your piece, and where possible we will comment upon audience response.

WORKS-IN-PROGRESS: We believe that an important function of a journal such as this is to provide a community of discourse for scholars who may be working in a relatively new field with little local support. We understand a submission to the "Works-in-Progress" section to be those for which the author genuinely invites thoughtful criticism. These might be viewed as a stage in the production of a more finished published piece, they might well be future conference papers, or any other piece for which the author seeks a peer response. Submissions for this section must be carefully proofread and edited. They will be peer reviewed for inclusion in this section.