Michigan Historical Collections
Bentley Historical Library
University of Michigan

Finding Aid for
University of Michigan
Office of the Registrar
Records, 1852-2003

Finding aid prepared by:
University Archives Staff
Karen Jania
Last update: 2015

Summary Information
Title: Office of the Registrar (University of Michigan), records
Creator: University of Michigan. Office of the Registrar.
Inclusive dates: 1852-2003
Bulk dates: 1867-1993
Extent: 24.5 linear feet and 24 oversize volumes
Location: Portions of the Office of the Registrar records (Boxes 1-18) are stored offsite. Two days notice is required for retrieval.
Abstract:
Admission records, statistics on faculty and students, and records of examinations; also reports, petitions, and resolutions of the faculty of the University's College of Literature, Science and the Arts.

Call number: 87304 BImu Bimu B5 2
Language: The materials are in English.
Repository: Bentley Historical Library University of Michigan
1150 Beal Ave.
Ann Arbor, MI 48109-2113
Phone: 734-764-3482
Fax: 734-936-1333
e-mail: bentley.ref@umich.edu
Home Page: http://www.bentley.umich.edu/


Access and Use
Acquisition Information:

The record group (Donor No. 100) has come to the library in periodic accessions since the 1930s.

Access Restrictions:

The Office of the Registrar records are open for research except for certain records restricted by statute or university policy. Restricted material includes personnel-related files, including search, review, promotion, and tenure files; student educational records; client/patient records; and records of executive officers of the university..

The Office of the Registrar record group includes restricted material in the following categories:

  • Student Academic Records -- Box 25 (removed to vault)

Access Restrictions for University of Michigan Records

University records are public records and once fully processed are generally open to research use. Records that contain personally identifiable information will be restricted in order to protect individual privacy. Certain administrative records are restricted in accordance with university policy as outlined below. The restriction of university records is subject to compliance with applicable laws, including the Freedom of Information Act.

Categories of Restricted Records:

  • Personnel related files , including search, review, promotion, and tenure files, are restricted for thirty years from date of creation.
  • Student educational records are restricted for seventy-five years from date of creation.
  • Patient/client records are restricted for one-hundred years from date of creation.
  • Executive Officers, Deans and Directors files . By university records policy in effect as of January 1, 2001, University records generated by the university's Executive Officers, Deans, Directors and their support offices are restricted for a period of twenty years from their date of accession by the Bentley Historical Library. The restriction is subject to applicable law, most notably the Freedom of Information Act (FOIA).
    • Files restricted for 10 years -- records added to a record group in this category prior to January 1, 2001 are restricted for a period of ten years from the date of creation
    • Files restricted for 20 years -- records added to a record group in this category after January 1, 2001 are restricted for a period of 20 years from the date they were added to the record group.

Restricted files are indicated in the contents list with a restriction note indicating the restriction type and the date of expiration.

  • CR (Client/Patient records, 100 years from date of creation)
  • PR (Personnel related records, 30 years from date of creation)
  • R (Student educational records, 75 years from date of creation)
  • ER (Executive Officers, Deans and Directors records, 20 years from the date the material added to the record group)

For further information on the restriction policy and placing FOIA requests for restricted material, consult the reference archivist at the Bentley Historical Library or the University of Michigan Freedom of Information Office website at: http://www.umich.edu/~urel/foia.html

Copyright:

Copyright is held by the Regents of the University of Michigan.

Preferred Citation:

item, folder title, box no., Office of the Registrar (University of Michigan), Bentley Historical Library, University of Michigan


History

In 1846, the faculty authorized the position of secretary of the faculty of the Department of Literature, Science and the Arts. The secretary was to create a permanent written record of faculty proceedings and to keep student records. The earliest use of the word "registrar" in a title occurred in 1863 when student record keeping was separated from the secretary's position. Edward P. Evans, professor of modern languages, was the first to be elected to this one-year position. According to The University of Michigan Encyclopedic Survey edited by Wilfred Shaw (Ann Arbor: University Press, 1942), student discipline problems caused the registrar's position to be abolished between 1872 and 1888. During this time the secretary of the faculty resumed the duties of the registrar.

In 1875, Paul R. B. de Pont, instructor in French, was elected secretary of the faculty. He served as secretary until 1888 when the regents appointed him registrar of the Department of Literature, Science and the Arts.

In 1878/79, a four-year program called the "English Course" was added to the curriculum. It was at this time that the credit system was substituted for a set schedule of four prescribed years of study. Additionally, the number of required courses in the programs were reduced to allow for electives.

In 1882, the "University System" was introduced as an option in the Department of Literature, Science and the Arts. The University System did not require a student to complete a fixed number of required courses, but rather, allowed the student, under the direction of a faculty committee, to focus his studies. Upon the completion of four years and a satisfactory written examination, a bachelor of arts degree was conferred. "A master of arts degree was granted to the writer of a brilliant examination and a meritorious thesis." (The University of Michigan Encyclopedic Survey) The University System program led to both undergraduate and higher degrees; there was not yet a separate graduate school. Consequently, the University System and the work for advanced degrees became inextricably bound together. Records of the students of the University System were kept by faculty committees, separate from "regular" students.

The Board of Regents authorized a plan in 1871 to admit graduates of accredited high schools by diploma. Michigan high schools were visited by a university faculty committee that appraised the schools for their work in science, philosophy, and the arts. A school had to pass the university's criteria in all three of the above areas to become accredited. Accreditation specifications were changed in 1876 to accommodate schools strong in only one or two of the subject areas. This new partial accreditation system allowed students entrance to select university programs depending on the accreditation status of the secondary school from where they graduated. The Department of Literature, Science and the Arts maintained four separate sets of entrance requirements throughout the 1890s. Admission by diploma was extended to high schools outside of Michigan in 1884. In May of 1900, a single system of entrance requirements went into effect. School visits were taken over by the Bureau of Co-operation with Educational Institutions in 1932.

Incoming students in the Department of Literature, Science and the Arts took their credentials directly to the dean, rather than the president, as of the 1895/96 school year. Checking of admission credits was a task divided between the dean and the registrar, with the registrar administering the admissions of freshmen who had the customary preparation, and those with a very small amount of advanced credit or with extra high school credit. Besides reviewing freshman admissions, the registrar's responsibilities included interviewing students and acting as an intermediary between students and faculty in all matters involving study loads and student records.

Registration for the professional academic units of pharmacy, engineering, and the School of Graduate Studies was originally under literary faculty control. The pharmacy admission records were under the auspices of the Department of Literature, Science and the Arts registrar until approximately 1875, the Department of Engineering until 1903, and the School of Graduate Studies until 1912.

In 1907, at the time of the appointment of Dean John O. Reed, administrative work by the president was almost entirely relinquished. Administrative affairs of the Department of Literature, Science and the Arts were put into the hands of its own officers, the dean, and the registrar. A new title, University Registrar, was created in July 1915. It was at this time that the Office of the Registrar became an office of the university's central administration, completely independent of the College of Literature, Science and the Arts. (It was also in 1915 that the Department of Literature, Science and the Arts was renamed College of Literature, Science and the Arts.) In May 1925, regental by-laws made the Office of the Registrar directly responsible to the regents through the president. The office became more specialized in 1929 with the creation of four divisions: Admissions, Records, Statistics, and Editorial. In 1949 the Office of the Director of Admissions, a separate administrative unit, was created due to the increase in the number of admissions after World

War II. In 1954 the name of the Office of the Registrar was changed to the Office of Registration and Records. At the same time, the responsibility of orientation of new students was added to this office. The Time Schedule (course catalog) responsibilities were added to the office during the 1963/64 academic school year. Orientation and Scheduling were made independent units in 1967.

During the winter term of 1972, the concept of Computer Registration Involving Student Participation (CRISP) grew out of a class project in a computer class taught by Professor Bernard E. Galler. CRISP was instituted in 1975 as an on-line registration program.

Touch-tone CRISP was first introduced in November 1994. Beginning in March 1995, it was the mandatory form of registration for most students. In addition to helping students with registration needs, other CRISP services include transcripts requests, certification for loans and placement, academic record information, class schedules, term grade reports, and student directory changes.

Wolverine Access, developed by the registrar's office in the summer of 1994, is an on-line service that enables students to access current student data. Students can access their own grades, class schedule, and academic report. They can also check on availability of classes and look at their account statement. This service was first made available through a client server with MacIntosh machines at campus computing sites. Wolverine Access is now available on the World Wide Web.

First Registrars

1843-1846 Unofficial secretary to faculty of LS&A
1846-1863 Secretary to faculty of LS&A

Registrar of faculty of LS&A - 1863-1872

1863/64 Edward P. Evans
1864/65-1866/67 Edward Olney
1867/68 Stillman Williams Robinson
1870/71 Albert Henderson Pattengill
1871/72 Edward Lorraine Walter
1871/72 Jules Frederick Billard

Registrar of LS&A

1888-1906 Paul R. B. dePont

Registrar of LS&A and Secretary of Administrative Board

1906-1908 John William Bradshaw

Registrar of LS&A and Editor of University Publications

1908-1915 Arthur Graham Hall

Registrar

1925-1954 Ira Melville Smith

Registrar of the University

1954-1964 Edward.G. Groesbeck

Registrar

1967-1985 Harris D. Olson (Associate Registrar )
1967-1985 Douglas Wooley (Associate Registrar )
1985-1991 A.A.Stuart
1992-1993 Douglas Wooley (interim)
1993-1996 Laura McCain Patterson
1996-2001 Thomas McElvain
2001- Paul Robinson

Collection Scope and Content Note

The records of the Registrar document the functions of the registration and admission of students at the University of Michigan including on admission and registration policy and procedures, official lists of registrants, and the automation of registration process. The records are organized in seven series: Admissions; Faculty Reports, Petitions and Resolutions; Topical Files, Faculty Card Files, and Academic Record Project.

Subject Terms

This collection is indexed under the following headings in the finding aid database and catalog of The Bentley Historical Library/University of Michigan. Researchers desiring additional information about related topics should search the catalog using these headings.


    Subjects:
    • College registrars--Michigan.
    • Education--Evaluation.
    • Education, Higher--Michigan.
    • Student registration.
    • Universities and colleges--Admission.
    • University of Michigan--Administration.
    • University of Michigan--Admission.
    • University of Michigan. College of Literature, Science and the Arts.
    • University of Michigan--Examinations.
    • University of Michigan--Faculty.
    • University of Michigan. Office of the Registrar.
    Contents List
    Container / Location Title
     
    Admisions [series]

    The Admissions series (8 linear feet) consists of admission records and applications for advanced standing. An admission form was generated for each student that applied to the university. The forms most relevant for genealogical research are those dated 1856-1871, as they include parent's name, home address and occasionally the age of the student. The application for advanced standing indicates the institutions previously attended by the student. The researcher should note that there are related outsize volumes described at the end of the finding aid.

     
    Admission Records
    Box   1  
     1856,  1861-1879 (19 folders)
    Box   2  
     1880-1889 (13 folders)
    Box   3  
     1890-1898 (9 volumes)
    Box   4  
     1899-1907 (10 volumes)
    Oversize Volume   1  
     1889-1897
    Oversize Volume   2  
     1897-1905
    Oversize Volume   3  
     1905-1913
     
    Admission Register
    Box   14  
     1861-1872
    Box   14  
     1872-1890
     
    Applications for Advanced Standing
    Box   5  
     1889-1899 (11 volumes)
    Box   6  
     1900-1920
    Box   14  
    Admission on Advanced Standing Register,  1896-1900
     
    Registration Records
     
    Dentistry
    Oversize Volume   4  
     1875-1903
    Oversize Volume   5  
     1903-1908
    Oversize Volume   6  
    Engineering,  1895-1908
     
    Homeopathic Medicine
    Oversize Volume   7  
     1875-1903
    Oversize Volume   8  
     1903-1908
     
    Law
    Oversize Volume   9  
     1864-1871
    Oversize Volume   10  
     1872-1892
    Oversize Volume   11  
     1892-1905
    Oversize Volume   12  
     1905-1908
     
    Literary
    Oversize Volume   13  
     1864-1871
    Oversize Volume   14  
     1872-1888
    Oversize Volume   15  
     1888-1894
    Oversize Volume   16  
     1895-1902
    Oversize Volume   17  
     1903-1908
     
    Medicine
    Oversize Volume   18  
     1864-1872
    Oversize Volume   19  
     1872-1892
    Oversize Volume   20  
     1892-1908
     
    Pharmacy
    Oversize Volume   21  
     1878-1892
    Oversize Volume   22  
     1893-1908
    Oversize Volume   23  
    Summer Session,  1894-1896
    Oversize Volume   24  
    Examination Records,  1852-1860
     
    Faculty Reports, Petitions, and Resolutions [series]

    The Faculty Reports, Petitions and Resolutions series (5.5 linear feet) documents the work and decision making powers of the Faculty of the Department of Literature, Science and the Arts (LS&A) as they acted on student petitions, academic standing, and other matters relating to admissions. This series contains a wealth of information relating to high school accreditation and its relationship to UM admissions. The records were originally bundled in envelopes by academic year, with a contents listing of items on the outside of each envelope. This list of items has been retained and placed in the appropriate folder for easier access to the contents. The records for any academic year are divided into four folders: General, Candidates for Degrees, Committee on Substitutions, and School Visits.

    The General category contains petitions, curricula changes, and issues that were voted on by the faculty. The Candidates for Degrees records are comprised of one-page documents outlining the academic history of the student as well as any future academic plans. The Committee on Substitutions records consist of letters written by students asking for substitutions of required courses. Of particular interest are the School Visits records documenting accreditation of secondary schools. The school visit reports include a listing of teachers and the subject they taught, as well as an evaluation of their performance. Also included in the report is the student population size, number of books in the library, and areas within the school needing improvement. Further information on these visits are located in the "University of Michigan. Bureau of School Services" record group.

     
     1878/79
    Box   7  
    General
    Box   7  
    Resolutions and Committee Reports
     
     1879/80
    Box   7  
    Resolutions and Committee Reports
     
     1880/81
    Box   7  
    Reports of Committees and Resolutions (2 folders)
     
     1881/82
    Box   7  
    Reports of Committees and Resolutions (2 folders)
    Box   7  
    Orchard Lake Academy (Michigan Military Academy)
     
     1882/83
    Box   7  
    General
    Box   7  
    Candidates for Degrees
    Box   7  
    School Visits
    Box   7  
    Textbooks (used for various courses)
     
     1883/84
    Box   7  
    General
    Box   7  
    Candidates for Degrees
    Box   7  
    Student Petitions
    Box   7  
    School Visits
     
     1884/85
    Box   7  
    General (2 folders)
    Box   7  
    Candidates for Degrees
    Box   7  
    Committee on Substitutions
    Box   7  
    School Visits
     
     1885/86
    Box   7  
    General (2 folders)
    Box   7  
    Candidates for Degrees
    Box   7  
    Committee on Substitutions
    Box   7  
    School Visits
     
     1886/87
    Box   7  
    General
    Box   7  
    Standing Committee
    Box   7  
    Candidates for Degrees
    Box   7  
    School Visits
     
     1887/88
    Box   7  
    General
    Box   7  
    Standing Committee
    Box   7  
    Candidates for Degrees
    Box   7  
    School Visits
     
     1888/89
    Box   8  
    General (2 folders)
    Box   8  
    Committee on Substitutions
    Box   8  
    Candidates for Degrees
    Box   8  
    School Visits
     
     1889/90
    Box   8  
    General
    Box   8  
    Committee on Substitutions
    Box   8  
    Candidates for Degrees
    Box   8  
    School Visits (3 folders)
     
     1890/91
    Box   8  
    General
    Box   8  
    Committee on Substitutions
    Box   8  
    Candidates for Degrees
    Box   8  
    School Visits (2 folders)
     
     1891/82
    Box   8  
    General (2 folders)
    Box   8  
    Committee on Advanced Credits
    Box   8  
    Candidates for Degrees
    Box   8  
    University System-Higher Degrees
    Box   8  
    School Visits (2 folders)
     
     1892/93
    Box   8  
    General (2 folders)
    Box   8  
    Committee on Advanced Credits
    Box   8  
    Committee on Substitutions (2 folders)
    Box   8  
    Candidates for Degrees
    Box   8  
    School Visits (3 folders)
     
     1893/94
    Box   9  
    General
    Box   9  
    Committee on Advanced Credits
    Box   9  
    Committee on Substitutions
    Box   9  
    Candidates for Degrees
    Box   9  
    School Visits (4 folders)
    Box   9  
    Answers to Requests and Petitions
     
     1894/95
    Box   9  
    General (2 folders)
    Box   9  
    Committee on Advanced Credits
    Box   9  
    Committee on Substitutions (2 folders)
    Box   9  
    Candidates for Degrees
    Box   9  
    School Visits (3 folders)
    Box   9  
    Answers to Requests and Petitions
     
     1895/96
    Box   9  
    General
    Box   9  
    Committee on Advanced Credits
    Box   9  
    Committee on Substitutions (2 folders)
    Box   9  
    Report of Committees
    Box   9  
    Candidates for Degrees
    Box   9  
    School Visits (3 folders)
     
     1896/97
    Box   10  
    General
    Box   10  
    Committee on Advanced Credits
    Box   10  
    Committee on Substitutions (2 folders)
    Box   10  
    Report of Committees
    Box   10  
    Candidates for Degrees
    Box   10  
    School Visits (4 folders)
     
     1897/98
    Box   10  
    General
    Box   10  
    Committee on Advanced Credits
    Box   10  
    Committee on Substitutions (2 folders)
    Box   10  
    Report of Committees
    Box   10  
    Candidates for Degrees
    Box   10  
    School Visits (4 folders)
     
     1898/99
    Box   10  
    General
    Box   10  
    Committee on Advanced Credits
    Box   10  
    Committee on Substitutions (2 folders)
    Box   10  
    Candidates for Degrees
    Box   10  
    School Visits (4 folders)
     
     1899/00
    Box   10  
    General
    Box   10  
    Committee on Advanced Credits
    Box   10  
    Committee on Substitutions (2 folders)
    Box   10  
    Literary/Law Committee
    Box   10  
    Candidates for Degrees
    Box   10  
    School Visits (5 folders)
     
     1900/01
    Box   11  
    General
    Box   11  
    Committee on Advanced Credits
    Box   11  
    Committee on Substitutions
    Box   11  
    Report of Committees
    Box   11  
    Candidates for Degrees
    Box   11  
    School Visits (4 folders)
     
     1901/02
    Box   11  
    General
    Box   11  
    Committee on Advanced Credits
    Box   11  
    Committee on Hours
    Box   11  
    Candidates for Degrees
    Box   11  
    School Visits (5 folders)
     
     1902/03
    Box   11  
    General
    Box   11  
    Committee on Advanced Credits
    Box   11  
    Candidates for Degrees
    Box   11  
    School Visits (4 folders)
     
     1903/04
    Box   11  
    General
    Box   11  
    Committee on Advanced Credits
    Box   11  
    Committee on Hours
    Box   11  
    Candidates for Degrees
    Box   11  
    School Visits (2 Folders)
     
    Topical Files,  1840-1957 [series]

    The Topical Files series (2.5 linear feet) includes statistics compiled by the Office of the Registrar and information documenting students in the University System. Statistics include lists of delinquent students, hometowns, and scholarship charts. The University System records consist of applications for higher degrees, committee reports, and a listing of thesis subjects. The researcher should note that there are related outsize volumes described at the end of the finding aid.

    Box   11  
    General,  1900-1933
     
    American Association of Collegiate Registrars
    Box   11  
     1920
    Box   11  
    1921-22
    Box   11  
    Applications for Higher Degrees,  1891/92
    Box   11  
    Board of Regents (correspondence),  1908-1919
    Box   11  
    Candidates for Degrees,  1906
    Box   14  
    Deficiencies, Record of,  1876-1891
     
    Delinquent Lists
    Box   11  
     1910-1913
    Box   11  
     1917-1924
    Box   14  
    Delinquents, Register of,  1893-1896
    Box   14  
    Examinations, Record of,  1867-1874
    Box   11  
    Faculty Statistics,  1900-1957
    Box   11  
    Fraternity and Sorority Scholarship Record,,  1912-1924
     
    Hometown Lists
    Box   12  
     1916-1920
    Box   12  
     1922-1924
     
    Honors Convocation
    Box   12  
     1924
    Box   12  
     1925
    Box   12  
    Military Credit,  1920/21
    Box   12  
    Occupation of Parents,  1911/12 (report on)
    Box   12  
    Renumbering of Courses,  1923
     
    Report
    Box   12  
    Report on Methods of Increasing the Intellectual Interest of Students at the University of Michigan,  1924
    Box   12  
    Scholarship Charts,  1929-1938 (incomplete)
     
    Statistics
    Box   12  
    Miscellaneous,  1910-1924 (2 folders)
     
    Registration Statistics
    Box   12  
     1840-1896
    Box   12  
     1916-1919
    Box   12  
     1920
    Box   12  
     1921
    Box   12  
     1922
    Box   12  
     1923
    Box   14  
    Statistics of Daily Registration: Old to Modern,  1904-1924
    Box   14  
    Student Records,  1860-1860     (of individual courses) 
     
    Student Rosters
    Box   12  
     1920/21
    Box   12  
     1921/22 (2 folders)
    Box   12  
     1922/23 (2 folders)
     
    University System
     
    Applications for Higher Degree
    Box   12  
     1885/86
    Box   12  
     1886/87
    Box   12  
     1887/88
    Box   12  
     1888/89
    Box   12  
     1889/90
     
    Committee Reports
    Box   12  
     1883/84
    Box   12  
     1884/85
    Box   12  
     1885/86
    Box   12  
     1886/87
    Box   12  
     1887/88
    Box   12  
     1889/90
    Box   12  
     1890/91
     
    Thesis Subjects
    Box   12  
     1886/87
    Box   12  
     1889/90
     
    Statistical Information (outsize box)
    Box   13  
    Geographic Hometown Location,  1915-1922
    Box   13  
    Fall Class Student Lists,  1876-1879
    Box   13  
    High Schools (accredited, admitted from),  1871-1878
     
    Faculty Card Files,  1926-1942 [series]

    The Faculty Card Files series (1.5 linear feet) is comprised of an alphabetical run of 3" x 5" cards. Each card represents a faculty member, with information on academic education, courses taught, sabbaticals, and retirement date. It is unclear when the cards were first created, perhaps around 1930, however there are entries dating back to 1926. It appears that no cards were created after 1942.

    Box   15  
    A-MI
    Box   16  
    Mo-Z
     
    Topical Files,  1924-1994 [series]

    The Topical Files, 1924-1994 series (3 linear feet) was received as part of the 1994 accession. The bulk of the material, dating from 1959-1993, contains documentation on the registration process when it was facilitated through an IBM mainframe. Additionally, there is information on the Computer Registration Involving Student Participation (CRISP). The files contain information on the registration process, types of forms used, guidelines followed, and reports. There are scattered files from 1924-1958 on topics such as: Analysis of Grade Point Average, Freshman Grade Pint Averages, and Veterans.

    Box   17  
    Academic Data Procedures, Committee for the Study of,  1965
    Box   17  
    Academic Record Analysis,  1929,  1937,  1938-1943
    Box   17  
    Academic Label Program,  1967-1974
    Box   17  
    Academic System Affairs Committee, 1963/4
    Box   17  
    Address Collection,  1973
    Box   17  
    Admissions,  1947
    Box   17  
    Age Study,  1959
    Box   17  
    Analysis of Grade Distribution,  1924/25
    Box   17  
    Budget/Planning Conference,  1991
     
    Computer Registration Involving Student Participation (CRISP)
     
    General
    Box   17  
     1973
    Box   17  
     1974 (2 folders)
    Box   17  
     1975/76
    Box   17  
     1977
    Box   17  
     1981
    Box   17  
     1983-1984
    Box   17  
    CRISP Committee, 1972/3
    Box   17  
    Draft Reports,  1973
    Box   17  
    Implementation Group,  1974/75
    Box   17  
    Operators' Guides,  1975
    Box   17  
    Questionnaire Results,  1976
    Box   17  
    Costs,  1967-1970 (re: data processing)
    Box   17  
    Course Data Bases, University,  1977-1984
    Box   17  
    Data Systems Center,  1967-1970
    Box   17  
    Digitek Forms,  1969
    Box   17  
    Enrollment Count Procedure,  1962-1963
    Box   17  
    Fees,  1958-1966 (student)
    Box   17  
    Flow Charts,  1958-1968
    Box   17  
    Forms,  1956-1978 (blank)
    Box   17  
    Freshman Grade Point Averages,  1926-1958
    Box   17  
    Grade Procedures,  1958-1966
    Box   17  
    Grades Task Team,  1986
    Box   17  
    Grading System, Report of Conference Committee on,  1925-1935
    Box   17  
    Graduate Hold Procedure,  1968-1978
    Box   17  
    Graduate Program Guidelines,  1976-1977
    Box   17  
    Graduate Records Study,  1940
     
    Graduate School
    Box   17  
    IBM Card Codes,  ca. 1959
    Box   17  
    Reporting Procedures,  1947
    Box   17  
    Graduate School/Registrar Meeting Minutes,  1974-1977
     
    Handbooks
    Box   17  
    Information Retrieval Systems Handbook,  1984
    Box   17  
    Student Database Terminal Handbook,  1973
    Box   17  
    University Course Data Base Handbook,  1979
    Box   17  
    Hold Credit Procedure,  1959
    Box   17  
    Housing Reports,  1966
    Box   17  
    Housing Survey,  1959
    Box   17  
    LS&A Policies,  1974-1977
    Box   17  
    LS&A/Registrar Meetings,  1973-1977
    Box   17  
    Michigan Junior College Study,  1959
    Box   17  
    North Central Association of Colleges and Secondary Schools,  1927-1937
    Box   17  
    Numbering System,  ca. 1960 (student)
    Box   17  
    Office Procedures,  1963-1967
    Box   17  
    Orientation Office,  1964-1966
    Box   17  
    Palmquist Studies,  1940
     
    Preclassification of Students
    Box   17  
     1963
    Box   17  
     1967
    Box   17  
    Records Office,  1966-1967
     
    Registration
     
    General
    Box   17  
     1966-1967
    Box   17  
     1969-1977
    Box   17  
    Advanced,  1958-1961
    Box   17  
    Cards and Procedures,  1959-1969
     
    Early
    Box   17  
     1962
    Box   17  
     1968/69
    Box   17  
    Goals,  1969
    Box   17  
    Medical School/Inteflex Procedures,  1960-1986
    Box   17  
    Permits,  1975-1977
     
    Procedures
    Box   17  
     1958
    Box   17  
     1961
    Box   17  
     1972-1978
    Box   17  
    Registration and Records Conversion, 1964/5
    Box   17  
    Report Study,  1959 (re:enrollment)
    Box   18  
    Graduate Hold Procedure,  1968-1978
    Box   18  
    Graduate Program Guidelines,  1976-1977
    Box   18  
    Graduate Records Study,  1940
     
    Graduate School
    Box   18  
    IBM Card Codes,   ca. 1959
    Box   18  
    Reporting Procedures,  1947
    Box   18  
    Graduate School/Registrar Meeting Minutes,  1974-1977
     
    Handbooks
    Box   18  
    Information Retrieval Systems Handbook,  1984
    Box   18  
    Student Database Terminal Handbook,  1973
    Box   18  
    University Course Data Base Handbook,  1979
    Box   18  
    Hold Credit Procedure,  1959
    Box   18  
    Housing Reports,  1966
    Box   18  
    Housing Survey,  1959
    Box   18  
    LS&A Policies,  1974-1977
    Box   18  
    LS&A/Registrar Meetings,  1973-1977
    Box   18  
    Michigan Junior College Study,  1959
    Box   18  
    North Central Association of Colleges and Secondary Schools,  1927-1937
    Box   18  
    Numbering System,   ca. 1960 (student)
    Box   18  
    Office Procedures,  1963-1967
    Box   18  
    Orientation Office,  1964-1966
    Box   18  
    Palmquist Studies,  1940
     
    Preclassification of Students
    Box   18  
     1963
    Box   18  
     1967
    Box   18  
    Records Office,  1966-1967
     
    Registration
     
    General
    Box   18  
     1966-1967
    Box   18  
     1969-1977
    Box   18  
    Advanced,  1958-1961
    Box   18  
    Cards and Procedures,  1959-1969
     
    Early
    Box   18  
     1962
    Box   18  
     1968/69
    Box   18  
    Goals,  1969
    Box   18  
    Medical School/Inteflex Procedures,  1960-1986
    Box   18  
    P ermits,  1975-1977
     
    Procedures
    Box   18  
     1961
    Box   18  
     1972-1978
    Box   18  
    Registration and Records Conversion, 1964/5
    Box   18  
    Report Study,  1959     (re:enrollment) 
     
    Reports
    Box   19  
    Academic Records of 522 Veterans Who Entered the University as Special Admission Cases,  1949
    Box   19  
    Commission on Year-Round Integrated Operation,  1961
    Box   19  
    Demographic Study of Student Record System,  1964
    Box   19  
    MRC-CUMREC, A Historical Review,  ca. 1983
    Box   19  
    An On-Line Terminal Registration Supported by a Data Base Environment,  ca. 1976
    Box   19  
    A Report on Automated Class Selection,  1957
    Box   19  
    Report of Special Committee on Central Office of Admissions,  1930
    Box   19  
    Student Characteristics Data Base Batch Maintenance General Systems Design Specification,  1976
    Box   19  
    Student Data Base File-A Proposal to Change,  1984
    Box   19  
    Study of Academic Progress of Transfer Students,  1954
    Box   19  
    A Study of Freshman Failures,  1930
    Box   19  
    A Study of the Student Address and Information Systems at the University of Michigan,  1971
     
    Scheduling Office
    Box   19  
    General,  1955-1983
    Box   19  
    College Resources Analysis System (CRAS),  1969-1972
    Box   19  
    Historical Materials,  1967-1974
    Box   19  
    Selective Service,  1966-1967
    Box   19  
    Senior Staff Meetings,  1993-1994
    Box   19  
    Staff Meetings, 1966/7
    Box   19  
    Statistical Services-Reports Services Codes,  1961
    Box   19  
    Student Affairs Systems Committee,  1960
    Box   19  
    Student Database,  ca. 1963
    Box   19  
    Student Database Items,  1968-1970
    Box   19  
    Student Fees, Committee on,  1972-1977
    Box   19  
    Student Number Criteria,  1976
    Box   19  
    Student Ranking,  1958/59     (by class and school) 
    Box   19  
    Student Records and their Use, Committee on,  1967
    Box   19  
    Subgroup Chairs,  1988
    Box   19  
    Systems and Procedures Committee,  1959-1961 (minutes)
    Box   19  
    Tabulating Service,  1948-1956
    Box   19  
    Tape Conversion,  1963
    Box   19  
    Veteran Survey,  1946
    Box   19  
    Veterans, List of,  1945
    Box   19  
    Withdrawal Notice,  undated
     
    Academic Record Project,  1987-1994 [series]

    The Academic Record Project (ARP) series (5 linear feet) documents the computerization of the academic record. The records, compiled by Patricia V. Lehman, a member of various project committees, include information on the Planning Committee for Computerization of the Academic Record (PCCAR), the Student Characteristics Data Base (SCDB), the Michigan Audit Reporting System (MARS), and the Admissions System Production Group Committee (ASP).

    The Academic Record Project, which began in 1987, was designed to minimize the duplication of work by record keepers and to maximize accessibility of student record information by way of a cooperatively maintained electronic resource between the Office of the Registrar and the schools and colleges. The SCDB is an assemblage of hierarchical databases, flat files and hard copy that comprised the student information data resources. It was the SCDB Task Team that devised a plan to: determine the functional requirements of the fully computerized academic record; add data elements in appropriate logical segments to the SCDB to serve the functional requirements revealed by the investigation; and develop transactions, screens, and reporting capabilities needed to deliver the required services.

    Box   20  
    General,  1990
     
    Academic Audit
    Box   20  
    General,  1988/89
    Box   20  
    Condition Codes,  1990-1993
    Box   20  
    Detail Design Documentation,  1991
     
    Pre-Pilot/Pilot
    Box   20  
    General,  1991-1992
    Box   20  
    Minutes,  1991-1992
    Box   20  
    Test Data,  1991
    Box   20  
    Study,  1989-1990
    Box   20  
    Progress Reports,  1980-1992
     
    Research Team
    Box   20  
     1989/90
    Box   20  
     1990/91
    Box   20  
    Academic Record Management Team (ARM),  1990-1993
    Box   20  
    Academic Record Training Group,  1990-1991
    Box   20  
    Access Group,  1990-1991
    Box   20  
    Access to Student Data,  1992/93
     
    Admissions System Production Group Committee (ASP)
     
    General
    Box   20  
     1987-1988
    Box   20  
     1989
     
    Minutes
    Box   20  
     1987
    Box   20  
     1988
    Box   20  
     1989
    Box   20  
     1990
    Box   20  
     1991 (2 folders)
    Box   20  
     1992
    Box   20  
     1993
    Box   20  
    Workshop,  1993
    Box   20  
    Admissions Task Team,  1987-1991
    Box   20  
    Audit Implementation Committee,  1992-1993 (re:engineering)
    Box   20  
    Audit, Rackham Pilot,  1989-1992
    Box   21  
    Budget Priorities Committee (BPC),1991 (pilo project on graduate admissions data)
    Box   21  
    CLARENCE,  1993/94 (Academic Record Project/Registrar Office implementation group)
    Box   21  
    Committee Participants,  1987-1988
    Box   21  
    Comprehensive Studies Program Information System,  1990
    Box   21  
    Cumulative to Term Totals Project,  1992-1993
    Box   21  
    Data Modelling,  1990-1993
    Box   21  
    Degree Audit Reporting System (DARS),  1989 (correspondence)
    Box   21  
    Degree/Certificate Subgroup,  1989
    Box   21  
    Degree Tables,  1991
    Box   21  
    Detail Design Document, Reactions to,  1990
    Box   21  
    Documentation Coordination Group,  1990
    Box   21  
    Field of Study Consistency,  1992-1994
    Box   21  
    Future Implementation,  1992/93
    Box   21  
    Glossary,  undated
    Box   21  
    Goals/History,  undated
    Box   21  
    Guide to the On-line Academic Record Information,  1993 (draft)
    Box   21  
    Image,  1991 (minutes)
     
    Implementation in Engineering (IMP)
    Box   21  
    General,  1992 (2 folders)
    Box   21  
    Minutes,  1992/93
    Box   21  
    Plans and Time Lines,  1992-1993
    Box   21  
    Information Systems and Services,  1990-1992 (updates)
    Box   21  
    Interface,  1991-1992
    Box   21  
    Information, Technology, and Design (ITD)/Registrar Office Meetings,  1993/94
    Box   21  
    Management Team,  1993
     
    Michigan Audit Reporting System (MARS)
    Box   21  
    Academic Audit,  1988 (sample)
    Box   21  
    Documentation Drafts,  1988-1991
    Box   21  
    MARS/DARS (Degree Audit Reporting System) Documentation,  1991-1993
    Box   21  
    Maintain Program,  1990-1991
    Box   21  
    Requirement Text,  1990-1991
    Box   21  
    Users Groups,  1992
    Box   21  
    Multiple Degrees,  1987-1990
    Box   21  
    New Grade System,  1988
    Box   21  
    On-line Academic Record Information, Guide to,  1991-1990
    Box   21  
    On-Line Previous Experience and Transfer Credit Transfer Subsystems,  1993
    Box   21  
    Optical Disk Imaging System,  1992 (proposal)
    Box   22  
    Participant Lists,  1993
    Box   22  
    Phase One Overview,  1990
     
    Planning Committee for the Computerization of the Academic Record (PCCAR)
     
    General
    Box   22  
     1987-1988
    Box   22  
     1988-1992 (includes minutes)
    Box   22  
    Funding,  1988-1990
    Box   22  
    Minutes,  1988-1992
    Box   22  
    Reorganization,  1992
    Box   22  
    Survey of Needs Workshop,  1987
    Box   22  
    Presentation,  1991 (for Provost)
     
    Reports
    Box   22  
    Academic Record Project: Academic Record System B Tester Training Roles and Responsibilities,  1991
    Box   22  
    Computerized Academic Record Documentation Report,  1990
    Box   22  
    Computerized Academic Record Training Report,,  1990
    Box   22  
    Cumulative to Term Totals System description Document,,  1994 (draft)
    Box   22  
    Progress Report: Committee for Planning the Computerized Academic Record,  1986
    Box   22  
    Test Coordination Group-Report to the Student Characteristics Data Base Task Team,  1990
    Box   22  
    Reorganization,  1992-1993
    Box   22  
    Requirements,  1991
    Box   22  
    Scholarship/Fellowship,  1992
    Box   22  
    Sequence Table,  1990-1993
    Box   22  
    Status Reports,  1990
    Box   22  
    Strategic Data Planning,  1993-1994
     
    Student Accounting Project
    Box   22  
     1990-1991
    Box   22  
     1992/93
    Box   22  
    Student Accounting System-Phase 1,  1992
     
    Student Characteristics Data Base (SCDB)
    Box   22  
    Academic Report,  1988-1992
    Box   22  
    Admissions Interface,  1991-1992
    Box   22  
    Audit Subgroup,  1988-1990
    Box   22  
    Course Tables Subgroup,  1988-1990
    Box   22  
    Data Element Standing Committee,  1989-1990 (minutes)
    Box   22  
    Degree/Certificate Subgroup-minutes,  1988-1989
    Box   22  
    Essential Data Elements,  1993
     
    Interface Group Committee
    Box   22  
    General,  1985-1992
     
    Minutes,
    Box   22  
     1985
    Box   22  
     1991/92
     
    Minutes
    Box   22  
     1986-1988
    Box   22  
     1989-1990
    Box   22  
     1991
    Box   23  
     1992
    Box   23  
     1993
    Box   23  
    Modelling Group,  1990
    Box   23  
    Open Items,  1990-1991
    Box   23  
    Presentation,  1987
     
    Previous Experience Subgroup (Prex)
    Box   23  
    Minutes,  1988-1989
    Box   23  
    Previous Experience Document,  1988
    Box   23  
    Subgroup,  1988-1989
    Box   23  
    Problems/Issues,  1989-1992 (2 folders)
    Box   23  
    Reconfiguration,  1990-1991
    Box   23  
    Report of Phase 1,  1987
    Box   23  
    Subgroup Monthly Reports,  1989
    Box   23  
    Task List,  1988
     
    Task Team
     
    General (includes some minutes)
    Box   23  
     1987-1989
    Box   23  
     1990-1991
    Box   23  
     1992
    Box   23  
    Academic Record Testing,  1989/90
    Box   23  
    Data Entry,  1991
    Box   23  
    Minutes,  1992
    Box   23  
    Planning,  1990/91
    Box   23  
    Purpose/Member List,  1988-1992
    Box   24  
    SDDT,  1990-1992
    Box   24  
    Training Group,  1988-1990
    Box   24  
    Transcripts,  1991-1992
    Box   24  
    Upgrade Group,  1990
    Box   24  
    Student Profile Data Guide,  1987
    Box   24  
    Subgroup Detail System Design,  1989
    Box   24  
    System Development and Design Team,  1992/93
    Box   24  
    System Testing,  1990/91
    Box   24  
    Test Coordination Group,  1993
    Box   24  
    Training Coordination Group,  1990
     
    Transcript
    Box   24  
     1991
    Box   24  
     1993
    Box   24  
    Transcript Task Team,  1987
    Box   24  
    Transfer Credit,  1987-1992
    Box   24  
    Unit Reps meetings,  1991
    Box   24  
    Users' Group for On-line Systems (UGFOS),  1987-1992 (minutes)
     
    Reports and Statistics,  1840-2003 [series]

    The Reports and Statistics, 1840-2003 series (1 linear foot) is comprised of statistics and reports generated by the University of Michigan Office of the Registrar during the years 1840 to 2003, with the bulk years being 1960 to 1980. The statistics, some of which were produced for publications and others for office use only, yield and analyze data on the student population. The data is organized into various reference points including: academic term, gender, nationality, geographic area, class level, grade point average, and academic unit. The series is divided into two subseries; Enrollment Statistics, which focuses on student body data, and Grade Point Average, which analyzes average grades of the student population.

     
    Enrollment Statistics
    Box   25  
    Home Cases and Warnings, 1926-30, 1961-62  [SR Restricted until July 1, 2036; removed to vault]
    Box   25  
    Long-range Statistics  1840-2003
    Box   25  
     1900-1929
    Box   25  
     1930-1939
    Box   25  
     1940-1944
    Box   25  
     1945-1949
    Box   25  
     1950-1954
    Box   25  
     1955-1959
    Box   25  
     1960
    Box   25  
     1961
    Box   25  
     1962-1963
    Box   25  
     1964
    Box   25  
     1965
    Box   25  
     1966
    Box   25  
     1967
    Box   25  
     1968
    Box   25  
     1969
    Box   25  
     1970-1974
    Box   25  
     1975-1979
    Box   25  
     1980-1989
     
    Grade Point Average Statistics
    Box   25  
     1912-1913,  1924-1934
    Box   25  
     1930-1939
    Box   25  
    1940-43,  1945-1949
    Box   25  
    1950-52,  1956-1958
    Box   25  
    1960-61,  1963-1965
    Box   25  
     1970-1979
    Box   25  
     1980-1985
    Additional Descriptive Data
    Related Material

    For additional information regarding the Office of the Registrar, researchers should consult: