Office of Human Resources and Affirmative Action (University of Michigan) records: 1964-2004 (bulk 1974-1988)
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All Series Level Scope and Content Notes

The Office of Human Resources and Affirmative Action records (20.4 linear feet) are divided into three subgroups: Affirmative Action, Personnel, and Human Resources and Affirmative Action.

The Affirmative Action records (11 linear feet) dating from 1964 to 2001, document the university's effort to comply with state and federal laws concerning both racial and sexual harassment, fair and equal employment opportunities, and handicap issues. These records are divided into five series: Topical Files; Federal Agencies and Regulations; Minorities; State of Michigan; and Women.

The Topical Files series (1.2 linear feet) (1972-1996) includes correspondence from the office of Zaida Giraldo dating from 1989 to 1993 as well as an alphabetical administrative topical file. The bulk of this series describes grievance procedures and includes reports on harassment and discrimination, both racial and sexual, within the university from 1985 to 1995. Researchers will also find folders on topics such as family and dependent care, family housing, and the merger of the Affirmative Action Office and the Personnel Office in 1994.

The Federal Agencies and Regulations series (3.4 linear feet) (1964-1989) includes folders describing the university's interaction with the Department of Education, the Department of Labor, and the Equal Employment Opportunity Commission.

The Federal Agencies and Regulations series (3.4 linear feet) (1964-1989) includes folders describing the university's interaction with the Department of Education, the Department of Labor, and the Equal Employment Opportunity Commission.

The Department of Education administered Title IX ensuring that female athletes would have equal opportunities to participate in sports, with equal coaching, and training facilities, The Title IX records, covering the period 1972 to 1987, include the compliance reviews conducted by the university, correspondence between Virginia Nordby, university officials, and federal commissioners, and the federal regulations which the university was following. These records describe the history of athletics at the University of Michigan, budgets for the various programs, expenditures for the teams, financial aid available for the athletes, and information regarding their eligibility. Because of student-identifiable information, many of these folders are restricted.

The Department of Labor, through the Office of Federal Contract Compliance Programs, directed that race and gender balances be established and maintained at the university, if federal funding through grants was to continue. These compliance reviews date from 1979 until 1988. They contain information about salaries, retention of current faculty and staff members, ways to increase the pool for under represented minorities and women, and selection criteria for newly hired personnel. Some of these records have been restricted.

The Equal Employment Opportunity Commission oversaw the Age Discrimination Act and Equal Pay Acts. These records, covering the period from 1970-1989, document the university's role in insuring its employees fair treatment, including an undated paper written by Virginia Nordby interpreting the Equal Pay Act and Title VII legislation.

The Minorities series (1.4 linear feet) (1971-1995) includes records (1985-1988) describing incidents of racism on campus and the university's response. Included in this series is a folder of records documenting the Support Network for Affirmative Action Programs (SNAAP) begun at the Medical Center. Also included is a report from the 1984 executive officers retreat where the recruitment and retention of minority students was discussed.

The Schools and Colleges series (1.2 linear feet) (1972-1988) is arranged alphabetically. This series includes correspondence between the Affirmative Action Office and the schools and colleges discussing various policy issues such as faculty and staff hiring, retention, sabbatical leaves, retirements, and reduction-in-force. This series also contains more material on SNAPP which will be found under the heading "University Hospitals." Also included in this series are personnel data from the University of Michigan--Dearborn and University of Michigan--Flint.

The Affirmative Action Office worked closely with women's groups on campus. The Women series (3 linear feet) (1970-2001) documents that relationship with records of the Academic Women's Caucus, the Center for the Continuing Education of Women (later known as the Center for the Education of Women), the Commission for Women (CFW), and the Women's Information Group (WING). These records are arranged alphabetically. The Academic Women's Caucus (1974-2001) includes records documenting the process of awarding the Sarah Goddard Power Award including nominations from 1989 to 2001. There are also minutes for the period from 1982 to 1987, as well as copies of the reports Report on the Status of Women and Status of Female Faculty, both released in 1982. The CEW includes correspondence, minutes of meetings, and publications dating from 1979-1988. The Commission for Women (1980-1998) includes career guides, correspondence, minutes and agendas, and publications. The Women's Information Group (1983-1989) includes correspondence, minutes and agendas, and publications. There are also records documenting important women's issues in this series including child care, discrimination, the Equal Rights Amendment, rape prevention, and the status of women in graduate education.

The Personnel records (8.6 linear feet), covering the period from 1972 to 2001, are divided into two series: Schools and Colleges and Compensation Manuals and Programs.

The Schools and Colleges series (6 linear feet) (1974-2000) documents specific questions regarding pay, promotions, reductions in service, medical, personal, and sabbatical leaves, gender, age, and racial discrimination, and sexual and racial harassment for the faculty and staff of the university from 1974 to 1999. For this reason, these records are restricted for thirty (30) years after creation. They are arranged alphabetically for the individual school and college. The general folders contain information about searches and sensitive issues such as harassment and discipline of individual employees. The faculty and staff folders also relate to individual university employees usually relating to hiring, promotions, and discrimination.

The Compensation Manuals and Programs series (2.6 linear feet) (1972-1996) covers the period from 1971 to 1996 and includes compensation schedules, an alphabetical and numerical list of all university job classifications, and a alphabetical and numerical listing of the job departments. There are similar lists for temporary positions within the university. In 1974 they also broke out occupation groups. The merit salary incentive data was added to the notebooks in 1980. The Compensation Programs notebook covers the years from 1976 to 1988. It includes compensation changes by job family, average salaries by grade, salary schedules by grade and family, and compensation adjustments for both permanent and temporary employees. There are also classification descriptions and qualifications for temporary hires. In 1981-1982 there is a detailed description of the merit salary increase program.

The Human Resources and Affirmative Action records include video tapes and DVD recordings (.8 linear feet) of the annual service awards presentation administered by the Office of Human Resources and Affirmative Action. These VHS tapes and DVD recordings document the period from 1995 to 2004. They contain photographs of employees who have served the university for at least thirty years and more in increments of five years. Included with each video, from 1996 to the present, are printed programs listing those who have worked at the university for twenty years and more. There is also an undated VHS tape entitled 20 Years is...Celebrating Twenty Years of Service at the University of Michigan.